Middle School Registrar @ Olle

Starting Date: Jul 15, 2026

To ensure the timely and orderly registration of students in compliance with state education and AISD Board policy. To maintain a thorough record system for recording and distributing grades.

• Education/Certification: High school diploma or GED; qualify for state paraprofessional certification; post‑high‑school courses or a minimum of five years of office experience.
• Special Knowledge/
  
  Skills:
  
  Strong organizational, communication, and interpersonal skills with attention to detail; self‑motivated and able to work independently; pleasant telephone personality and effective communications skills; ability to work cooperatively with all stakeholders; understanding of math and record‑keeping procedures; good typing skills; computer literate.
• Experience: Three (3) years front‑office experience preferred.

• Program Management
  • Supervise registration and withdrawal of students.
  • Verify accuracy of student records.
  • Supervise assistant registrars (if applicable).
  • Maintain and certify pupil transcripts, grade averages, and class rankings; input data into computer; post test scores to permanent record card.
  • Maintain pertinent student records in computer.
  • Correspond with parents and sending/receiving schools regarding transfers, retention, transcripts, etc.
  • Store cumulative folders of withdrawn students, teacher grade books, and permanent transcripts on file for the period prescribed by law.
  • Assist students in completing applications.
  • Answer incoming calls regarding registration and assist parents, students and personnel with related questions.
  • Prepare and distribute all 12th‑grade student records to requesting agencies and campus offices (if applicable).
  • Coordinate ordering and distribution of graduation items (caps, gowns, diplomas, honor cords, etc.) (if applicable).
• Policy, Reports, and Law
  • Ensure compliance with all applicable laws, rules, and regulations.
  • Compile, maintain, and file all required reports, records, and documents.
  • Comply with policies established by federal and state law, State Board of Education rules, and local board policy.
• Other
  • Maintain confidentiality.
  • Follow district safety protocols and emergency procedures.
  • Maintain appropriate level of technology competence to meet current and future needs.
  • Implement alternative methods of instruction as needed.
  • Perform other duties as assigned.
• Supervise assistant registrars when applicable.

Performance will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non‑Instructional Paraprofessional Personnel.

2025‑2026 Salary Range:
Min. $29,748 – Mid. $35,596 – Max. $41,439 (based on prior experience). Salary is based on 205 days.