Senior Executive Assistant

Job Summary

The Executive Assistant (EA) is a trusted, high‑judgment partner to the Executive leader, orchestrating time, information, and priorities to maximize business impact. This role blends world‑class executive support with analytical rigor and project management discipline—building dashboards, tracking Objective and Key Results, managing cross‑functional workplans, and ensuring decisions, communications, and meetings drive measurable outcomes.

• Serve as a trusted partner to the Executive, anticipating needs and proactively managing priorities.
• Triage inbound requests, ensure proper delegation, and safeguard confidentiality.
• Own a dynamic, complex calendar; plan long‑horizon priorities and travel with proactive risk spotting.
• Coordinate complex domestic and international travel itineraries, including planning itineraries, catering, booking flight reservations, and making hotel and transportation arrangements for Executive and identified department personnel.
• Prepare Executive for meetings with agendas, pre‑read materials, decision logs, and follow‑ups documenting decisions and actions tracking to closure.
• Draft and edit Executive communications, talking points, and updates.
• Synthesize complex information into concise executive summaries and insights.
• Coordinate preparation of Board, Investor, and Executive materials with high quality and accuracy.
• Stand up and run project management routines for executive initiatives including tracking risks, interdependencies, and critical items across teams.
• Prepare, verify, document, enter and reconcile such items as invoices, expense accounts, purchase cards (One Pay), etc., in accordance with corporate procedures, established budgets, and deadlines, and act as custodian of purchase card(s).
• Create and modify presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides and flow charts, updating data as necessary and entering variance explanations.
• Conduct ad‑hoc analyses supporting headcount, budget, vendor performance, and initiative health.
• Serve as a liaison across leaders and external partners with high professionalism.

• Minimum of a high school diploma or equivalent.
• Bachelor's degree preferred.

• At least five years of related work experience; C‑suite experience strongly preferred.
• Proven experience with data analysis, reporting, and executive‑level presentations preferred.
• Experience preparing Board and Investor materials and coordinating preparations for and leading executive off‑sites preferred.

• Competitive pay.
• Paid training.
• Benefits eligibility begins on your first day.
• Transit subsidies.
• Flexible work schedule, paid holidays and paid time off.
• Access to discounts at fitness clubs and an on‑site wellness center at our headquarters in Houston.
• Professional growth and development programs including tuition reimbursement.
• 401(k) Savings Plan featuring a company match dollar‑for‑dollar up to 6% and a company contribution of 3% regardless of your contribution.

Full Time

This contractor and subcontractor shall abide by the requirements of 41 CFR
* 60‑1.4(a), 60‑300.5(a), and 60‑741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.