Utilities Right of Way Document Specialist Manager

Location
:
Texas (candidate will have the flexibility to work out of their home office but must reside in Texas)

Schedule
:
Full-time Exempt

What We Offer

• Competitive base pay: $87,000–$115,000 per year
• Bonus Opportunities
• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• Class Pass and Breethe Memberships

What You’ll Do

• Supervise, train, and mentor Documentation Specialists to support Project Managers and Right of Way agents in successful project execution
• Set up and maintain all right-of-way files, and oversee the preparation and production of easements and other documents within approved systems
• Review documents to prepare reports detailing ownership information, acquisition status, landowner contacts, special field conditions, payments, damage settlements, and other key data
• Assign routine document management tasks to team members, ensuring balanced workloads and timely completion
• Track and maintain document-related tasks using spreadsheets or basic project management tools to ensure visibility and accountability
• Oversee day-to-day activities of the document management team to ensure accurate and on-schedule document processing
• Review legally approved documents to verify proper execution and notarization before recording
• Perform data entry and generate project reports, including executing mail merges and preparing external documentation

We are looking for someone who

• Has the ability to successfully manage a project team
• Provides quality feedback and coaching to staff
• Able to properly delegate to ensure the success of the project
• Works efficiently and effectively under tight deadlines
• Can prioritize and balance multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail-oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast-paced administrative setting
• Provides strong customer service experience
• Can adapt to new systems and software environments

Minimum Requirements

• Minimum (7) seven years of Right of Way experience in a technical documentation preparation role
  • Must include (2) two years in a supervisory role
• Expert understanding of easement documentation, processes, and project workflow
• Must be proficient with MS Office Suite, specifically Excel, Word, Dropbox, and Outlook
• Must have an iOS or Android smartphone to be able to access ORC's systems
• Valid Driver’s License

Bonus points if you have legal background!

Per diem and Relocation is not provided

Physical Requirements

While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage and typing. Expected to spend long spans of time in front of a computer screen. Able to read, understand and interpret department related documents and data.

This is a largely sedentary role; however, the employee is occasionally required to move around inside the office to access files, office equipment and to interact with other members of the staff. This employee is required to occasionally travel to government buildings which involves time driving; sometimes for long durations.