Administrative Assistant

Overview

The HT Group is partnering with a reputable law firm to hire a detail-oriented Administrative Assistant to support the bonds department with preparation and management of bond transcripts and related legal documentation. This role plays a key part in ensuring accuracy, organization, and timely delivery of materials in a fast-paced, deadline-driven environment. This is an excellent opportunity for someone who brings strong attention to detail, sharp editing and proofreading skills, and a solid administrative background.

No prior law firm experience required.

Location:

Houston TX 77027 (Onsite)
• Comp: 60-70k base
• Direct Hire

• Prepare and assemble bond transcripts and supporting legal documents with a high degree of accuracy
• Review and proofread materials for consistency, completeness, and formatting standards
• Coordinate the distribution of finalized documents and draft transmittal correspondence
• Manage multiple projects simultaneously, tracking progress and ensuring deadlines are met
• Partner with internal teams and external consultants to gather information and resolve outstanding items
• Support contract review processes, including monitoring requests and tracking updates
• Assist with board meeting logistics, including scheduling and preparation of materials
• Maintain organized records across document management systems and update client information as needed

• Bachelor’s degree required
• 2+ years of professional experience
• Advanced proficiency in Microsoft Office (Word, Excel), Adobe Acrobat, and file-sharing tools
• Strong attention to detail with excellent proofreading skills
• Ability to manage multiple priorities and work independently
• Clear and professional communication skills
• Experience working with legal, financial, or transactional documents preferred
• Highly organized with strong time management and problem-solving abilities
• Ability to handle sensitive information with discretion
• No prior law firm experience required

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