Project Coordinator

Overview

Project Coordinator who coordinates, prepares, stores and distributes all project deliverables in an organized manner. The role supports project and change request execution leveraging knowledge of required documentation and procedures.

• Collaborate with subsidiary leadership and global cross‑functional teams to execute projects accurately, efficiently, and within established timelines.
• Partner with local, global, internal, and external stakeholders to collect information and develop reports, project briefs, and supporting documentation.
• Ensure project specifications and change request documentation are consistently developed, maintained, and aligned with business requirements.
• Monitor and track project milestones, deliverables, and change initiatives to ensure timely completion.
• Prepare project status reports, meeting agendas, and meeting minutes to support communication and decision‑making.
• Maintain and organize all project‑related documentation, including specifications, communications, and supporting records.
• Update project management tools with current project statuses, progress notes, and action items.
• Work collaboratively with stakeholders to define project scope, review requirements, develop accurate estimates, and recommend adjustments to proposed solutions and final designs.
• Proactively identify, assess, and communicate project risks, issues, dependencies, and corrective actions while providing timely updates to stakeholders.
• Escalate and communicate delays, blockers, or risks that may impact project delivery timelines or completion.
• Maintain project governance materials, templates, status reports, meeting notes, communications, and planning documentation within SharePoint and other designated platforms.

• Strong computer skills including Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to grasp technical concepts.
• Familiar with PDF and Snagit; comfortable with communication tools such as Skype, Zoom, BT Conferencing.
• Organizational skills; ability to manage multiple tasks.
• Effective communication and proficient analytical skills.
• Self‑motivated, able to work in a team and independently.
• Excellent written and verbal communication skills.
• Bilingual preferred.

Bachelor’s degree and 2years of related experience. Preferred experience in freight forwarding accounting, operational or job costing; experience with Cargowise, JDE, Concur or Cognos; experience in project coordination or management; accounting or project management certification (CIA, CFA, CPA, CMA, PMP) is a plus.

100% performed in a climate‑controlled internal office environment working under normal office conditions. Travel not required. While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and fingers to feel and handle; reach with arms and hands; talk and hear. Frequently required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25pounds.

The responsibilities associated with this job may change from time to time in accordance with the company’s business needs. The incumbent may be required to perform additional or different responsibilities from those set forth above. The above declarations are not intended to be an all‑inclusive list of the duties and responsibilities of the job described.

JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Where required by state law and/or city ordinance, this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s FormI‑9 to confirm work authorization.