Project Controls Coordinator

Office:
Houston, TX
700 Louisiana St
Suite 2050
Houston, TX 77002, USA

Job Summary
The Project Controls Coordinator provides essential administrative and operational support to the Project Controls department and construction project teams. Responsibilities focus on routine maintenance of project data, document control, and assisting Project Managers with repetitive tracking tasks to ensure data integrity across company systems. The individual helps bridge field, accounting, and the project control teams. This role is based from the Downtown Houston office on a hybrid schedule (3 days in office, 2 remote).

• Assist with the initial setup of project files and routine data entry in Vista Viewpoint, Pro Core, MS SharePoint, and B2W.
• Support weekly updates of cost, hours, and quantity tracking logs based on field reports and invoices.
• Administer routine change‑order processes, including data compilation and change-event tracking in Pro Core.
• Enter earned quantities to update progress reports, tracking completed non‑construction activity.
• Support document control, ensuring files and reports comply with departmental standards.
• Coordinate with field coordinators to monitor timesheet submission timeliness and report project hours.
• Generate and distribute standardized weekly and monthly cost reports and KPI summaries for review by the Project Controls Specialists.
• Audit data entry to enforce compliance with phase codes and budgets mandated by company standards.
• Coordinate recurring meeting tasks (agendas, invites, scheduling) and track action items and deadlines.
• Drive accountability on the Project Controls team by enforcing established standards and processes.