Sr Administrative Assistant School of Health Professions

UT MD Anderson is seeking a Senior Administrative Assistant to provide advanced administrative support within the School of Health Professions. The Senior Administrative Assistant plays a key role in supporting faculty, staff, and program operations through independent judgment, initiative, and strong organizational expertise.

The ideal candidate brings experience supporting administrative, financial, and academic operations, with preferred strengths in enterprise systems such as Kronos and People Soft, advanced Microsoft Office skills, and demonstrated success managing travel, procurement, and high-volume coordination. A background supporting complex environments such as healthcare, education, or research settings is highly beneficial.

• Employer‑paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined‑benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer‑paid life and reduced salary protection programs.

The position requires on‑site work five days per week during the first six months; after this period, a hybrid schedule of three on‑site days and two remote days per week may be available.

• Compose, prepare, and edit correspondence, reports, presentations, meeting agendas, and minutes.
• Coordinate weekly and monthly program advisory meetings, faculty, and staff meetings including room booking and catering.
• Support SHP contingent worker agreement processes and complete requisitions for purchase orders.
• Manage mail pickup, express delivery, and courier service coordination.
• Maintain professional communication, customer service standards, and correspondence etiquette.
• Perform Kronos Timekeeper responsibilities, including weekly timekeeping and FMLA intermittent tracking submissions.

• Initiate purchase requisitions and follow up on purchase orders for faculty and staff.
• Process high‑volume laboratory supply orders including reagents to support teaching and clinical operations.
• Process check requests for student scholarships and complete vendor setup in People Soft.
• Coordinate domestic and international travel arrangements and prepare expense reimbursements.
• Monitor, track, and verify program expenditures using institutional systems.
• Review, manage, and close open purchase orders monthly.
• Perform account reconciliations and Pro Card transaction reconciliation.
• Coordinate monetary deposit procedures in compliance with guidelines.
• Maintain and reconcile departmental asset inventory, including annual equipment scanning.

• Retrieve applicant documentation using Documentum and provide materials to program directors.
• Update applicant status in Campus Solutions through matriculation.
• Assist with onboarding processes including sending student acceptance letters.
• Provide timely student information to faculty and staff.
• Support student services activities and events such as commencement.
• Process classroom bookings each semester using the Event Management System.
• Retrieve and manage student records for academic activities as requested.

Other duties as assigned.

• High School Diploma or Equivalent (required).
• Associate's Degree or Bachelor's Degree (preferred).

• Five years administrative/secretarial experience. Three years experience with Associate's degree. One year experience with Bachelor's degree (required).
• Experience supporting administrative, financial, and academic operations, with strengths in enterprise systems such as Kronos and People Soft, advanced Microsoft Office skills, and demonstrated success managing travel, procurement, and high‑volume coordination. A background supporting complex environments such as healthcare, education, or research settings is highly beneficial (preferred).

Must pass pre‑employment skills test…