Administrative Specialist​/Receptionist

Summary

The Administrative Specialist/Receptionist provides operations support to an assigned office, including standard receptionist duties, assistance with facilities, event planning, projects, and is often the sole operations presence in the office.

• Answer main office phone line.
• Greet guests.
• Schedule conference rooms, hospitality services, videoconferencing equipment, etc.
• Confirm arrangements.
• Place catering orders for meetings and events.
• Issue loaner and permanent office badges – activate and deactivate as necessary.
• Place orders for staff relations requests – flowers, food, gifts.
• Assist with branded communications to office.
• Maintain Daily Notice.
• Liaise with property management for maintenance requests, loading dock/delivery issues, and janitorial services.
• Coordinate parking.
• Obtain Operations/Facilities estimates and coordinate schedules with vendors as necessary.
• Process department invoices and review for accuracy before approving.
• Interact with Accounts Payable to ensure checks are processed.
• Complete expense reports for Operations services.
• Open and distribute incoming mail and prepare outgoing mail, including UPS shipments, priority mail, and certified mail.
• Make copies, assemble reports and/or send electronically as requested.
• Serve as Sustainability Lead for one or more offices.
• Assist with coordination of office and/or department events, including blood drives, special events, and parties.
• Other duties as assigned.

Must have strong communication and interpersonal skills to interact with staff and attorneys; good organizational skills to maintain files, coordinate schedules, and track data; ability to work effectively in a fast‑paced environment.

High School Diploma or GED.

Additional computer or administrative training preferred.

1 year of experience providing administrative support preferred.

Effective verbal and written communication with clients, lawyers, business professionals, and third parties; producing deliverables, answering phone calls, and replying to correspondence efficiently; providing timely, accurate, and quality work product; meeting deadlines; fostering positive work relationships; complying with all firm policies and practices; engaging in physical and sedentary activity; performing tasks under pressure and managing competing demands; performing all other duties as assigned.

Mostly sedentary work, sitting most of the time, with occasional standing or walking; may need to exert up to 10 pounds of force occasionally or a negligible amount frequently or constantly to lift, carry, push, pull or otherwise move objects.

Hybrid arrangement possible, determined by hiring manager; remote and in‑office work may be required and may change.

Reasonable accommodations may be made upon request to allow individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. Contact  for accommodation requests.

DLAPiper is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.