Administrative Assistant

Investment firm located in downtown Houston is adding an Administrative Assistant to its team. The position will be responsible for supporting a team of Associates and Analysts, along with providing backup support to the firm's Executive Assistants as needed.

• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials
• Prepare expense reports in timely manner, ensuring accuracy
• Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, and requests for meetings and telephone calls
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

• 1-3 years’ corporate or professional services industry experience supporting executives; college degree preferred but not required
• Strong travel arrangement experience highly desired
• Financial industry knowledge highly desirable, not required
• Excellent writing, editing, and verbal communication skills
• Proficient computer skills using Microsoft Office Suite:
  Word, Excel, PowerPoint and Outlook; knowledge of Concur Expense Solutions a plus
• Research savvy with extensive experience using online resources
• Superior time management skills; critical thinker with strong attention to detail

Position is fully onsite M-F, 8:30am - 5pm. Upscale work environment, outstanding benefits package, breakfast and lunch provided daily via onsite chef, paid parking, paid overtime, and generous annual bonus opportunity.