Administrative Coordinator, Community Impact

Job Location:

Houston, TX 77007

Position Type:
Full Time

Salary Range: $48,000.00 - $53,000.00 per year

Travel Percentage:
Up to 25%

The Administrative Coordinator performs administrative functions in support of division operations and disaster-related initiatives. Primary responsibilities include meeting and event coordination, recurring processes such as organizational reviews, partner communications, supply purchasing, moderating virtual meetings, processing agreements, recordkeeping, drafting notices/letters, etc. This role will work on multiple detail-oriented projects in a fast-paced environment with competing priorities and consistent time constraints, requiring strong organizational skills, sound judgment, and proactive problem solving.

• Provides project coordination and operational support for division operations and disaster-related programs/initiatives with a high degree of accuracy and speed to meet deadlines. Coordinates agency review processes, various newsletter content, and recurring meetings and workshops. Builds and maintains collaborative relationships with diverse partners. Creates documents, spreadsheets and presentations as requested. Composes and proofreads documents and routine correspondence as assigned.
• Coordination of logistics, materials, and note-taking in disaster-related meetings, workshops and events including tracking of key outcomes and action items. Prepares and designs correspondence, forms, reports, flyers, presentations, etc.; prepares partner agreements and funding notifications. Maintains well organized electronic files for the division. Works closely with the finance department, processes invoices, and reconciles corporate credit card expenses.
• Investigates, prioritizes, and determines best approach to manage projects within specific time and resource constraints. Assists in keeping projects on schedule and within budget.
• Performs other duties as assigned including, but not limited to, special projects, serving on cross-functional teams, and supporting annual campaign activities.

• High school diploma or equivalent is required. Some college or business management experience in a professional office setting preferred.
• Three (3) years of experience demonstrating strong administrative and office management skills, including proficiency with office technology, professional communication, records management, and document preparation.
• Advanced computer proficiency, including Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, Access), along with experience using project management and design systems and tools (e.g., Asana, , Canva).
• Excellent written and verbal communication skills.
• Ability to handle confidential information while managing multiple responsibilities effectively.
• Strong interpersonal skills with the ability to engage and work collaboratively with internal and external stakeholders at all levels.
• Strong organizational abilities with sharp attention to detail, and demonstrated adaptability, and project management skills.