Office Manager

Overview

Office Manager responsible for providing administrative support to one or more individuals within a specified project or office site. Typically reports to Division Manager and may supervise other department Administrative Assistants.

• Type a variety of documents, many highly confidential.
• Maintain and set up sophisticated filing systems and supervisor’s personnel files.
• Perform performance reviews and recommend wage increases.
• Schedule and assign work.
• Arrange travel, hotel, and car reservations and prepare itineraries.
• Maintain supervisor’s calendar and schedule meetings.
• Coordinate and supervise clerical/secretarial support for the assigned group.
• Process incoming mail: open, stamp, and sort for priorities.
• Distribute and/or handle items not requiring supervisor’s attention.
• Compose and edit letters, memos, reports, procedures, etc.
• Take and transcribe meeting minutes and other dictations.
• Act as liaison between own group/supervisor and others (other departments, external contacts, clients).
• Arrange meetings, clarify, resolve problems, coordinate work, and maintain relationships and public relations.
• Prepare special reports, studies, statistical analysis, brochures, etc., per supervisor’s request.
• Compile and prepare various reports for supervisor’s use, requiring analysis and comparison of data.
• Interpret and administer company policies, programs, or procedures requiring independent decision making.

• Associate degree;
  Bachelor’s degree preferred.
• Minimum 5 years’ administrative experience (or a combination of education, training, and relevant experience).

• Must type 60–65 words per minute.
• Working knowledge of general office procedures and ability to organize and coordinate group work efforts.
• Advanced computer skills and Microsoft Office (Outlook, Word, Excel, PowerPoint);
  Oracle preferred.
• Prioritizes and manages multiple tasks, adjusting priorities as necessary.
• Works under pressure and adapts to changing requirements with a positive attitude.
• Oral and written communication skills.
• Self‑motivated, proactive, and an effective team player.
• Interacts effectively and professionally with all levels of employees, vendors, clients, and others.

0%.

General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs.

We fully comply with the ADA and applicable state law, including consideration of reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

MPS is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

• Employee Stock Ownership Plan (ESOP).
• 401(k).
• Annual bonus program based upon performance, profitability, and achievement.
• 17 PTO days per year plus 10 paid holidays.
• Medical, dental, and vision insurance.
• Term life, accidental death & dismemberment (AD&D), and voluntary life insurance.
• Disability income protection insurance.
• Pre‑tax Flexible Spending Plans (Health and Dependent Care).
• Charitable giving match with the Rosendin Foundation.