Admin Services Coordinator Job Houston area,Texas USA,Administrative/Clerical

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Title:
Admin Services Coordinator

Job Location:

Houston, TX (Onsite)
Job Duration: 4 Months (Possible extension and potential to convert to FTE)

Schedule:

Hours 8:00 AM 5:00 PM, Monday Friday

Job Description:
Typical Day-to-Day Responsibilities

Provide general office support: document handling, filing, and coordination of routine tasks
Answer incoming calls, direct inquiries, and assist internal/external stakeholders
Manage email communications and maintain professional correspondence
Draft, prepare, and distribute correspondence
Handle expense reporting, calendar management, scheduling, and meeting coordination
Maintain tenant, vendor, and property files (insurance certificates, lease abstracts, etc.)
Open work orders, coordinate vendor tasks, and monitor progress
Prepare internal lease administration documents (e.g., lease abstracts)
Assist with lease administration activities (set up, changes, reporting)
Code invoices for payment, input into accounting system, and forward originals to accounting
Prepare A/R status worksheets and reconcile accounts receivable
Initiate rent collection correspondence and tenant contact (where permitted by state regulations)
Administer accounts payable and receivable processes

Must-Have Skills

Comprehend and interpret instructions, correspondence, and memos
Write routine reports and professional correspondence
Respond to inquiries/complaints from clients, co-workers, and supervisors
Present information effectively to internal departments
Basic knowledge of financial terms and principles
Ability to calculate simple figures (e.g., percentages)
Problem-solving in standard situations with basic analytical skills

Requirements

Experience: 0 2 years in administration or related field
Education: GED/High School Diploma
Software Skills: Microsoft Suite, basic computer functions, email management

Interview Process

One virtual and/or onsite interview

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.