Document Management Coordinator

Airswift is looking for a Document Management Coordinator to support a major client in Houston, TX on a 12-month assignment This Document Management Coordinator role offers the opportunity to support project documentation and records turnover within a fast-paced technical environment, working with cross-functional stakeholders to maintain accurate asset and document information.

• Deliver Document Control and Records Turnover services for gas projects throughout the project lifecycle.
• Manage engineering and vendor data upload, create asset tagging, and maintain file management for document and submittal uploads.
• Compile project turnover documentation and validate equipment tag data against vendor and commissioning records.
• Coordinate with internal and external parties to support timely turnover of vendor records and final vendor data book requirements.
• Audit records, asset data, and metadata, and address record and data deficiencies with stakeholders.
• Support the development of data management standards, practices, and protocols.
• Interpret project-specific business requirements and align records turnover with project lifecycle gating methodologies and compliance standards.
• Use SharePoint, Excel, Word, PowerBI, Bluebeam, Adobe Acrobat, Kahua, One Drive, and Teams to support project management and information management activities.

• Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
• A minimum of three (3) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, One Drive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Exceptional analytical, interpretive, organizational, and problem-solving skills.
• Outstanding communication skills, both written and oral.
• Keen attention to detail.