Sr Administrative Assistant - Genitourinary Cancer Center

UT MD Anderson's Genitourinary Cancer Center is among the nation's leading programs for treating cancers of the urinary tract and male reproductive system. Our team-based approach brings together medical oncologists, surgeons, and radiation oncologists to deliver personalized care. We offer advanced treatments such as nerve-sparing prostate surgery, robotic bladder surgery, innovative immunotherapies, and specialized care for genetic conditions like von Hippel-Lindau disease.

Sr. Administrative Assistant opportunity in the Genitourinary Cancer Center. The ideal candidate must have a high school diploma or equivalent and at least five years of administrative/secretarial experience.

Prefer candidates with Microsoft Office (Teams, Word, PowerPoint, and Excel), Kronos, and prior experience as an Administrative Assistant. Concur and People Soft experience is a plus. Must be able to work well independently or with a team, task-oriented, and organized.

What's in it for you:

Be at the center of a mission-driven team - Support a leading Genitourinary Cancer Center and play a critical role in keeping operations running smoothly while contributing to meaningful patient care.

Own and grow your administrative expertise - Gain hands-on experience with payroll, onboarding, compliance, and leadership support while using tools like Microsoft Office, Kronos, Concur, and People Soft.

Stability with impact and variety - Enjoy a consistent Monday-Friday schedule while managing diverse responsibilities, from coordinating meetings and events to supporting leaders and improving department processes.

Shift: Monday-Friday, 8:00 AM - 5:00 PM (fully onsite for the first 6 months, before transitioning to a hybrid schedule)

KEY FUNCTIONS

HR File maintenance - employee files (paper and electronic)

Facilitate on-boarding of new hires/transfers: request badge access, iPhone, keys, door signage, etc. as applicable; create personnel file folder, add PD to PD Warehouse, update Outlook mail groups to add/delete; update in-service lists and credentialing.

Document Retention/Log Management;
Verify appropriate credentials and maintain both tracking logs and e-mail monthly reminders.

Comply with Joint Commission standards for personnel files. Conduct biennial file audits to include Education Center training/transcripts. Prepare and relocate documents to off-site storage per institutional record retention schedule, as needed.

Payroll - Primary Timekeeper

Track attendance points and provide biweekly reports to the unit leadership.

Concur Travel and Expense Support - all titles

Department Emergency planning assistance - update staff telephone list, maintain call-down tree. Mail pick-up and distribution.

Provide administrative support to the Leadership Team and Staff

Weekly staff meeting coordination. Schedule meetings and manage calendars as needed for the Leadership team. Order and confirm catering, if applicable. Send reminders, create agendas, prepare deliverables, take, transcribe, and distribute minutes (as needed and within one week of meeting). Manage audio/visual support, as needed.

Professional Recognition Day Coordination

Create flyers and other signage and e-mail communication and distribute

Manage Supply Par for GU Center

Procurement Card Holder

Staff Interviews coordination;
Create interview packets and provide them to interviewers at least two days prior to the interview date

In collaboration with the AD and respective NM, coordinate Meet and Greet meetings at the 30, 60, and 90-day mark for new hires.

EDUCATION

Required:

High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred associate's degree, three years of required experience and with preferred bachelor's degree, one year of required experience.

Preferred:
Associate or bachelor's degree

EXPERIENCE

Required:

Five years of administrative/secretarial experience.

Preferred:
Five years of administrative assistant experience in an oncology clinical/hospital setting. Kronos, Concur, People Soft, and Microsoft Office (Teams, Word, PowerPoint, and Excel) are a plus.

OTHER REQUIREMENTS:
Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual…