Receptionist, Administrative​/Clerical

Job Purpose:

The receptionist serves as the first point of contact for all Smith customers, vendors, and visitors, and plays a key role in maintaining a positive image of the company. This role is responsible for greeting guests, front desk administration, and entry level support for the Accounting and Operations Departments.

Essential

Job Duties:

Greet visitors upon arrival, offer refreshments, and escort to meetings as needed

When necessary, assist visitors with the Smith Visitor Sign In process, including but not limited to: visitor , issuing temporary visitor badge, notifying appropriate personnel and ensuring the visitor is escorted at all times on Smith premises

Answer incoming telephone calls in a professional and courteous manner and connect callers to appropriate extensions

Prepare and complete Accounts Receivable mail outs as applicable

Sort and deliver incoming mail to appropriate departments

Assist the Accounting and Operations departments with data entry as needed

Itemize and submit invoices or credit card statements for payment

Maintain POD – Post Worldwide Delivery – Fed Ex, UPS, DHL etc. accounts

Track Worldwide Shipments
- Fed Ex, UPS, DHL etc. and provide updates as necessary

Order office supplies, drinks, and snacks for all departments and offices as applicable

Hours:

Monday
- Thursday 1 pm - 5 pm CST and Friday 8 am - 5 pm CST.

Job Qualifications:

Experience:

Experience in a fast-paced environment, with multi-line phone experience preferred

Experience in data entry preferred

Education:

High School Diploma or Equivalent

Certifications:

N/ASoftware Requirements:

Microsoft Word, Excel, Outlook Other Requirements Adherence to the following dress code:

Acceptable attire includes neat slacks, blouses, sweaters, shirts with collars, skirts/dresses, jeans, and Smith polos. However, please refrain from wearing t-shirts, jeans with holes, shorts, or sweatshirts. Our receptionists are the first, most frequent representation of our company’s values. To make a strong and positive impact on customers, vendors and visitors, we encourage maintaining a polished appearance while also allowing for individual style.

Physical Demands:

Ability to lift up to 35lbsPosition Type Part-Time/RegularFSLANon-exempt

Equal Opportunity/Affirmative Action Employer#LI-TT1

We are an Equal Opportunity/Affirmative Action Employer.
#J-18808-Ljbffr