Administrative Assistant

## Administrative Assistant Apply remote type:
Fully Onsite locations:
Houston, TXtime type:
Full time posted on:
Posted Yesterday job requisition :
REQ-006189

Welcome to Conoco Phillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.
** Who We Are
** We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.
** Fostering an Inclusive Work Environment
** To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.
** Job Summary
** The Commercial Administrative Assistant provides proactive and coordinated administrative support for the General Manager, Global Crude Oil & NGL and the broader Commercial organization s role supports multiple commercial teams located in Houston, TX, including Crude, NGL, Strategy/Analytics, Port Arthur, LNG, Contracts, Compliance, and IT. As Conoco Phillips continues its commercial transformation, this position plays a vital role in keeping a dynamic, high-performing team organized, informed, and moving forward.
** Position Overview
**** Your responsibilities may include:
*** Managing and maintaining calendars for multiple leaders and teams across the Commercial organization
* Scheduling and coordinating meetings, conference rooms, team events and activities, catering, and teleconferences
* Supporting Commercial team communications, including the preparation and distribution of internal updates, presentations, and correspondence
* Coordinating domestic and international travel arrangements for supported leaders and teams
* Preparing and processing expense reports accurately and in a timely manner
* Developing and maintaining organized filing systems and document management in both electronic and paper formats
* Supporting commercial transformation initiatives through project coordination, deadline tracking, and facilitating cross-team collaboration
* Serving as the first point of contact for the Commercial north-side teams by managing incoming calls, emails, and messages appropriately and professionally
* Assisting with onboarding logistics and coordination for new team members
* Managing procurement needs, vendor coordination, and office supply inventory
* Other administrative duties as assigned
** Success Profile:**
* ** Takes Accountability** – Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what’s right
* ** Drives Performance** – Delivers results through realistic planning to accomplish goals
* ** Communicates Effectively** – Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results
* ** Makes Decisions** – Builds effective solutions based on available information and makes timely decisions that are safe and ethical
** Basic/

Required:

*** Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
* 3 or more years of experience in an administrative support role, preferably supporting multiple leaders or teams simultaneously
* Intermediate level of proficiency with MS O365 applications:
Word, Excel, PowerPoint, Outlook, SharePoint, and Teams
** Preferred:
*** Experience supporting commercial, trading, or energy industry teams preferred
* Ability to maintain…