Executive Assistant

Executive Assistant

Title:

Executive Assistant

Department: EPC Business Unit

Location:

Houston, TX

Supervisor:
Chief Executive Officer

FLSA Status:
Non-Exempt

Position Status:
Permanent, Full-Time

Work Status:
In-Office

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility‑scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility‑scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi‑billion‑dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high‑performance, superior‑quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

The Executive Assistant plays a critical role in providing administrative support to the Chief Executive Officer (CEO) and other executives as needed to ensure the smooth operation of executive‑level functions. This position requires a highly organized, proactive, and detail‑oriented individual who can manage multiple priorities in a fast‑paced environment. This position reports to the CEO, or other senior management personnel that the CEO of the Company may designate.

This position reports to the Houston, TX office and will work from the office 5 days a week. Working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 10% of the time.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

• Manage complex calendars by scheduling internal and external appointments across multiple time zones.
• Coordinate meeting logistics, including room bookings and video conferencing setups.
• Prepare agendas and distribute relevant materials to attendees ahead of scheduled meetings.
• Record detailed meeting minutes and track action items to ensure timely follow‑up.

• Support travel arrangements, including flights, hotels, and ground transportation for domestic and international travel.
• Process expense reports accurately.

• Serve as the primary liaison for communication and coordination across various department heads.
• Draft, proofread, and edit internal announcements, emails, and official correspondence.
• Screen incoming inquiries, prioritizing urgent matters that require immediate leadership attention.

• Organize digital document storage to ensure files are secure, structured, and easily searchable.
• Perform accurate data entry across various company databases, tracking systems, and CRM platforms.
• Maintain confidentiality when handling sensitive corporate information, contracts, and personnel records.

• Prepare polished presentations and slide decks for executive review and board meetings.
• C…