Clerical Aide Cy-Fair Campus

[] Clerical Aide Cy‑Fair Campus

Starting Date: Immediately

Job Title: Clerical Aide

Reports To: Campus Director

Department: Academic / Bob Hope School / Cy‑Fair Campus

Wage/Hour Status: Non‑exempt / Full Time

Pay Grade: 2026‑2027 Hourly Aide Pay Scale

Salary: $14.50 to $15.50 per hour

PRIMARY

PURPOSE:

Provide clerical support to campus administrators and staff, maintain an organized work environment, and provide academic support to students.

Education: High School Diploma or GED; AA/AS or a minimum of 60 college credit hours preferred.

• Proficiency in keyboarding and file maintenance
• Effective telephone, organizational, written communication and interpersonal skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Detail‑oriented and able to work with detailed information/data
• Ability to read, speak, and understand English
• Ability to perform basic mathematics
• Multi‑tasked oriented
• Adaptable to changing work priorities
• Team oriented and self‑motivated
• Ability to meet established deadlines
• Ability to operate various office equipment (e.g., telephone, typewriter, fax machine, scanner, badge‑maker, /label‑writer and other office equipment)
• Ability to work with children
• Ability to assist in classroom

• Assist Campus Director and central office administrative staff with clerical duties as assigned.
• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents.
• Perform secretarial and clerical tasks of a varied nature requiring independent judgment.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain proper files including inventory of school supplies, mailing lists, student records, visitor logs, and communication.
• Receive, store, and issue supplies and equipment.
• Distribute mail and handle correspondence, responding to routine requests, transcribing, word processing, and proofing letters.
• Type correspondences, make travel arrangements, and maintain records and files.
• Prepare purchase orders and requisitions for needed materials and release payment authorizations promptly.
• Assist in coordinating facilities and materials/equipment needed for meetings and events.
• Prepare instructional materials, meeting agendas, honor rolls, and graduation lists as requested.
• Arrange appointments and maintain a schedule for the Principal or designee and assigned staff.
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
• Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
• Assume responsibility for extracurricular activities as assigned; sponsor outside activities approved by the Campus Director.
• Assist in classroom management.
• Assist with administration and scoring of objective testing instruments or work assignments.
• Be a positive role model for students and support the mission of the school district.
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
• Work with staff in other offices to complete large or time‑sensitive projects or emergencies.
• Ensure proper money handling procedures for funds collected from s and lunch money, lock up, and turn in daily funds to the business office for deposit.
• Maintain a professional relationship with colleagues, students, parents, and community members.
• Participate in staff development activities to improve job‑related skills.
• Compile, maintain, and file all reports, records, and other documents required.
• Attend and participate in faculty meetings and serve on staff committees as required.
• Maintain regular attendance.
• Establish and maintain open lines of communication with students, parents, and colleagues concerning academic, attendance, and behavioral progress of students.
• Greet/receive staff and direct them to appropriate office or meeting.
• Notify the front office backup support person when leaving and returning from the station.
• Refer inquiries or problems to appropriate office.
• Keep phone number and extensions directory up to date.
• Remain current on school information for the…