Clergy Initiatives Administrative and Project Coordinator Job Houston area,Texas USA,Administrative/Clerical

Position Title:

Clergy Initiatives Administrative and Project Coordinator

Reports To:

Vice President of Curriculum and Director of Clergy Initiatives (VPC)

Position Type:
Full-Time

Description

The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives—Together in Holiness, Converging Roads, and Clergy Initiatives (CI). The CI Administrative and Project Coordinator will support the Vice President of Curriculum and Director of Clergy Initiatives (VPC) ensuring the successful growth and execution of Clergy Initiatives at the Foundation.

This role requires knowledge and understanding of Church teachings and the ability to communicate with Church representatives and officials to expand the reach of the mission. It also requires strong project management expertise and exceptional communication skills.

Major Duties

Assist the business development efforts of the VPC to ensure long-term sustainability and growth of the initiative.

Engage in regular communication with current and interested partnering dioceses and organizations.
Collaborate with the Business Administrator and Accounting Manager for contract management, including execution, revisions, renewals, and invoices.

Under the direction of the VPC, support and expand a Fellows Program and coordinate CI faculty.

Steward relationships, maintain regular communication, facilitate new and renewing contracts, and additional paperwork with mission Fellows and CI faculty.
Support and nurture opportunities for Foundation Fellows to become more fully integrated into the Foundation Team and to identify themselves and the Fellow Program as a respected credential in the national Catholic leadership field.

Under the direction of the VPC, support the development of an Advisory Council of Bishops; organize regular meetings for the council and maintain regular communication.

Administration & Operations

Maintain the calendar of events for all CI efforts.

Manage the calendar and tasks of the VPC.

Coordinate all CI speaker logistics including transportation, lodging, diocesan speaker approvals, and other travel-related details.

Assist VPC with:

Elevating and standardizing the program materials for CI.
Proofreading and editing conference materials and both internal and external communique.
Preparing materials for conferences and mailings, including marketing materials to further business development efforts.
Communicating with speakers and diocesan or institutional partners relating to events.

Implement constituent data collection process for CI events to ensure participant contact information is collected, imported, and maintained in the Foundation database.

Assist VPC with expanding the partnership with the Josephinum Diaconate Institute (JDI) and the Josephinum Connect! platform.

Under the direction of VPC, recruit and manage the Connect! course creation pipeline ensuring consistent and timely content creation by Foundation staff and Fellows.
Assist with preparation, scheduling, and recording of continuing education videos for the Connect! courses.
In collaboration with the JDI, create marketing materials and implement a marketing strategy to highlight the partnership and to leverage one another's platforms and events to promote the Connect! platform.

In collaboration with the Foundation marketing and communications team, establish a new CI newsletter to enhance communication with the initiative's audience. Engage in other marketing techniques to leverage attendee testimonials and impact stories, driving awareness and expanding the program into new dioceses.

Maintain project and event budgets.

Assist the VPC in copy‑editing and curriculum research for the Together in Holiness Formation series.

Assist the VPC in ghost‑writing assignments along with speaker and curriculum research related to the Together in Holiness and Converging Roads initiatives.

General Duties

Contribute to the professional environment and Catholic culture of the Foundation.

Maintain strict confidentiality with all matters.

Serve on‑site at local conferences and Foundation…