Secretary to Coordinators @ Instruction Department

Secretary to Coordinators @ Instruction Department

Starting Date: Immediately

To assist and relieve the administrative supervisor of paperwork and impediments so that he/she may devote maximum attention to the central focus of educational administration.

• Education/Certification:
  • High school diploma or GED
  • Must have an Associate’s Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test
• Special Knowledge/
  
  Skills:
  • Knowledge of school district organization, operations, and administrative policies
  • Excellent organization, communication, and interpersonal skills
  • Must be proficient in all Microsoft Office Suite programs with the ability to use software to develop spreadsheets, compile data and create presentations
  • Ability to multi-task complex administrative activities
• Experience:
  • Two (2) years of post-secondary training
  • Five (5) years of job experience as a secretary and two years of job experience
  • Five (5) years of successful employment as a secretary within the district or another district of comparable size

• Clerical Support
  • Transcribe and type various kinds of correspondence, reports, notices, recommendations, etc.
  • Obtain, gather, and organize pertinent data as needed and put it into usable form.
  • Maintain a regular filing system, as well as a set of confidential files (if required), and process incoming correspondence as instructed.
  • Manage area: is available to receive visitors, place, receive, and screen telephone calls and record messages.
  • Order and maintain supplies as needed.
  • Facilitate vendor communications, product research, purchasing data entry and receiving.
  • Collect, sort, and deliver mail.
  • Maintain accurate attendance and budgetary records.
  • Assist personnel in the preparation and follow-through of initiatives and meetings.
  • Facilitate communications.
  • Demonstrate productive and positive interpersonal communications.
  • Demonstrate initiative to improve self in professional and technical competencies.
  • Demonstrate initiative to recognize department needs and offer suitable assistance.
• Other
  • Maintain confidentiality.
  • Follow district safety protocols and emergency procedures.
  • Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
  • Implement alternative methods of instruction as needed.
  • Perform other duties as assigned.

None

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

• Tools/Equipment Used:
  Standard office equipment including computer and peripherals
• Posture:
  Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting
• Motion:
  Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head
• Lifting:
  Moderate lifting and carrying (up to 15 pounds);
  May require occasional heavy lifting and carrying (15-45 pounds)
• Environment:
  May work prolonged or irregular hours; possible district wide travel; all campuses are temperature controlled with hard surface floors
• Mental Demands:
  Work with frequent interruptions; maintain emotional control under stress

Job : 5750076

Final date to receive applications: Posted until filled

Posted: Jun 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Calendar Days: 235

Pay Grade: CSP4

Salary: $34,102 to $47,503 Salaried

Full-Time

• Citizenship, residency or work visa required

Alief Independent School District – Instruction Department – Houston, Texas