Sr Administrative Assistant - Genitourinary Cancer Center

Sr. Administrative Assistant – Genitourinary Cancer Center

UT MD Anderson's Genitourinary Cancer Center is among the nation's leading programs for treating cancers of the urinary tract and male reproductive system. Our team-based approach brings together medical oncologists, surgeons, and radiation oncologists to deliver personalized care. We offer advanced treatments such as nerve‑spare prostate surgery, robotic bladder surgery, innovative immunotherapies, and specialized care for genetic conditions like von Hippel‑Lindau disease.

This role supports a leading Genitourinary Cancer Center, ensuring smooth operations while contributing to meaningful patient care. Key responsibilities include advanced administrative support, payroll processing, onboarding, file maintenance, and leadership assistance. The schedule is Monday‑Friday, 8:00 AM – 5:00 PM. The position begins fully onsite for six months and then transitions to a hybrid schedule.

• Support a mission‑driven team and play a critical role in keeping operations running smoothly.
• Gain hands‑on experience with payroll, onboarding, compliance, and leadership support using tools such as Microsoft Office, Kronos, Concur, and People Soft.
• Enjoy a consistent schedule while managing diverse responsibilities, from coordinating meetings and events to supporting leaders and improving departmental processes.

• HR file maintenance – employee files (paper and electronic).
• Facilitate onboarding of new hires/transfers: request badge access, iPhone, keys, door signage; create personnel file folder; add PD to PD Warehouse; update Outlook mail groups and in‑service lists; help with credentialing.
• Document retention/log management; verify appropriate credentials; maintain tracking logs and send email reminders.
• Comply with Joint Commission standards for personnel files; conduct biennial file audits; prepare and relocate documents to off‑site storage as required.
• Payroll – primary timekeeper: track attendance points and provide biweekly reports to unit leadership.
• Concur travel and expense support for all titles.
• Department emergency planning assistance: update staff telephone list, maintain call‑down tree, mail pick‑up and distribution.
• Provide administrative support to the leadership team and staff: weekly staff meeting coordination; schedule meetings and manage calendars; order catering; send reminders, create agendas, prepare deliverables, and transcribe minutes.
• Professional Recognition Day coordination – create flyers, signage, and email communications.
• Manage supply pull‑requests for the GU Center.
• Procurement card holder duties.
• Coordinate staff interviews, create interview packets, assist interviewers, and organize meet‑and‑greet meetings at 30, 60, and 90 days for new hires.

• Required:
  
  High school diploma or equivalent.
• Preferred:
  Associate’s degree (three years of required experience) or bachelor’s degree (one year of required experience).

• Required:
  
  Five years of administrative/secretarial experience.
• Preferred:
  Five years of administrative assistant experience in an oncology, clinical, or hospital setting; experience with Kronos, Concur, People Soft, and Microsoft Office (Teams, Word, PowerPoint, Excel).

• Must pass a pre‑employment skills test administered by Human Resources.
• Must be able to work independently or as part of a team, be task‑oriented, and organized.

The University of Texas MD Anderson Cancer Center offers comprehensive benefits, including medical, dental, paid time off, retirement plans, tuition benefits, educational opportunities, and individual and team recognition.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or federal, state, or local laws unless such distinction is required by law.