Senior Management Administrative Assistant

Requisition

• Relocation Authorized:
  None
• Telework Type:
  Part-Time Telework
• Work Location:
  
  Houston, TX

Bechtel Manufacturing and Technology (M&T) is an exciting and growing business that serves the increasing demand of EPC services for customers in the semiconductor (manufacturing facilities and supply chain); data center, electric vehicle (batteries, charging infrastructure, and production); and life sciences markets.

M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world-class talent. M&T will solve the industry’s toughest challenges, building both our company and the world for the future.

Headquartered in the U.S. with employees in various states, M&T also has colleagues in the United Kingdom, India, and other locations while we actively pursue exciting opportunities in other parts of the world. We are looking for talented people to join our team that are passionate about making a difference and contributing to historical projects that will have a lasting impact on society.

Provides a full range of high-level administrative support to an M&T senior management team. The role requires handling confidential and sensitive information with discretion and professionalism, with a strong emphasis on protocol, accuracy, and organization.

Communicates effectively with senior managers, clients, and team members. Proactively anticipates shifting priorities, exercises sound judgment, and independently resolves issues to support efficient senior manager operations.

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

• Screens and prioritizes incoming calls and visitors; independently handles routine matters, directs inquiries to appropriate staff, and escalates critical issues as needed; follows up to ensure timely resolution.
• Serves as a liaison between senior management and staff; coordinates internal business activities and manages requests, resolving them independently when appropriate.
• Maintains awareness of senior manager priorities, key issues, and commitments; conducts research and prepares concise summaries to support decision-making.
• Reviews outgoing documents requiring senior manager approval to ensure accuracy, completeness, and compliance with formatting standards.
• Reviews and formats senior manager-level presentations for clarity, consistency, and professionalism; coordinates input from cross-functional teams.
• Supports the business development team's opportunity screening and tracking process, including collecting and consolidating inputs from team members, maintaining opportunity data and documentation in Microsoft Dynamics, supporting pipeline governance and reporting activities, tracking key actions and milestones, and helping ensure leadership visibility into priority pursuits and business development initiatives.
• Reviews and distributes incoming correspondence; responds to routine inquiries and routes items appropriately; follows up to ensure timely completion of actions.
• Manages and adjusts senior manager calendars, scheduling and rescheduling based on competing priorities and business requirements.
• Coordinates complex domestic and international travel, including visas and passports, and prepares detailed itineraries aligned with business needs.

• Prepares and submits travel expense reports in Concur, ensuring accurate reconciliation with corporate credit card statements.
• Organizes meetings (on-site and off-site), including logistics, facilities, equipment, and catering; prepares and distributes agendas, materials, and meeting minutes.
• Evaluates urgent or sensitive matters in the senior manager's absence and ensures appropriate handling; maintains a prioritized log of items requiring follow-up.
• Compiles, analyzes, and prepares reports, correspondence, and other materials, ensuring accuracy and…