Temporary Events Assistant

Position Summary:

The Events Assistant is a full‑time, temporary position responsible for providing logistical support for lectures, seminars, conferences, meetings and other functions hosted or co‑hosted by the Baker Institute for Public Policy. Under the supervision of the Assistant Director of Events, the position will help the institute’s events team plan and execute events, including managing guest registration, supervising check‑in, and coordinating with vendors to create an exceptional event experience for institute guests.

The position will be hired for a term of six months, July through December 2026. This is a full‑time benefits‑eligible position.

Ideal candidates should have professional event management experience with a demonstrated ability to work with diverse individuals and personalities with exceptional judgment and discretion.

• Bachelor’s degree (or equivalent education/experience)
• One year of professional experience planning and implementing events
• Working knowledge of Microsoft Office Suite
• Excellent written and verbal communication
• Strong time management and organizational skills
• Ability to work in a busy environment with deadlines
• Dedication to service, professionalism and courtesy

• At least one year of event/logistics planning in an academic or non‑profit setting; prior experience hosting dignitaries or other VIPs.
• Certified Meeting Professional (CMP) License

• Work closely with the event host(s) — including the Baker Institute leadership team, research fellows, program coordinators, or various outside groups — to support the planning and execution of successful events.
• Assist the events team in completing various logistical tasks relating to Baker Institute digital and in‑person events including online registration, guest check‑in, vendor support, budgeting and expense reconciliation.
• Follow organizational procedures for various event types — lectures, seminars, conferences, meetings, dinners, receptions, distinguished visitors, or staff events — in coordination with both internal and external contacts.

• Supervise and task event‑related student interns assigned to help with Baker Institute events.

Position is exclusively on‑site, necessitating all duties to be performed in person on campus.

$42,500 - $47,500 per year.

Full‑time, benefits‑eligible position.

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada for support.