Receptionist, Administrative​/Clerical

We are looking for an experienced and dependable Receptionist to serve as the first point of contact for our office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment while keeping front-desk and administrative operations running smoothly. The role combines customer-facing support with clerical coordination, requiring professionalism, sound judgment, and the ability to manage shifting priorities throughout the day.

• Welcome guests, manage front-desk interactions, and connect visitors with the appropriate team members in a courteous and efficient manner.
• Monitor visitor access by maintaining sign-in records, distributing badges, and following established office security practices.
• Oversee the fuel card process for field locations, including card setup, distribution, usage tracking, statement review, and resolution of related questions.
• Keep the reception area orderly, presentable, and ready for daily business activities.
• Sort incoming mail and deliveries, route items to the correct recipients, and prepare outgoing correspondence and expedited shipments.
• Provide administrative support through data entry, document filing, scanning, copying, and general record organization.
• Assist departments with clerical tasks such as payment submissions, invoice coding, and expense-related documentation.
• Track office, kitchen, and breakroom supply levels, communicate replenishment needs, and help prepare conference rooms and small office events as needed.
• Handle sensitive business information with discretion while contributing to additional office and hospitality support duties when required.

• At least 2 years of experience in a receptionist, front-desk, or administrative support position.
• High school diploma or equivalent; additional relevant education or office support experience is preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.
• Valid state-issued driver’s license with a satisfactory driving record.
• Ability to manage confidential information responsibly and maintain a detail-focused presence in all interactions.
• Strong organizational skills, attention to detail, and the ability to work independently with a positive, dependable approach.
• Comfortable adapting to changing priorities and taking initiative in a fast-paced office environment.
• Experience handling multi-line phone systems and inbound calls is preferred.