Receptionist, Administrative​/Clerical

Company Description Xceed Office is a refined coworking and private office environment in Houston designed for startups, founders, and distributed teams who prioritize focus, professionalism, and growth. The space is thoughtfully planned to support a productive workday, with an emphasis on a polished atmosphere and reliable services. Members benefit from an environment that enhances credibility with clients and partners while allowing their businesses to scale.

Xceed Office combines elevated workspace design with practical, real-world operational support. This blend enables ambitious organizations to operate efficiently and at a higher level every day.

Role Description The Receptionist at Xceed Office is a full-time, on-site role based in White Plains, NY. This role is responsible for welcoming members and visitors, answering and directing phone calls, managing inquiries, and providing a professional first impression of the space. Daily tasks include managing the front desk, handling mail and package distribution, scheduling conference rooms, and supporting basic office operations.

The Receptionist will assist with clerical duties such as data entry, maintaining visitor logs, and organizing documents. The role also involves coordinating with internal teams to address member needs, resolving routine issues promptly, and helping ensure the workspace remains orderly and presentable.

Qualifications

• Strong customer service and communication skills, with the ability to interact professionally with members, guests, and vendors.
• Proficiency in phone etiquette and core receptionist duties, including answering, screening, and routing calls and greeting visitors.
• Solid clerical skills, such as data entry, basic recordkeeping, mail handling, and appointment or room scheduling.
• Ability to stay organized, manage multiple tasks, and maintain attention to detail in a fast-paced office environment.
• Comfort with basic office software (e.g., email, calendars, word processing, and spreadsheets); experience with coworking or office management systems is a plus.
• Professional, reliable, and punctual, with a positive attitude and willingness to support the team and members as needs arise.
• High school diploma or equivalent required; prior experience in reception, hospitality, or office administration is preferred.