Administrative Assistant

Responsibilities

• Package & prepare shipping labels and shipments thru various ground and express delivery companies.
• Maintain employee-owner mail recipient list and mailbox locations.
• Coordinate schedule and reservations of company fleet vehicles for cleaning, maintenance and project use.
• Responsible for company fleet vehicles for cleaning, maintenance and gas.
• Set-up and break-down conference rooms on day-to-day basis.
• Assist with the physical set-up for a new employee's desk to include ensuring lights, phone, and outlets are working and general office supplies are provided.
• Assist with employee exits with removing, logging and packing desk items, ensuring all furniture is returned to like new state for next employee.
• Communicate to building maintenance contacts, office assistant, building management on office needs and maintenance.
• Repair and maintain miscellaneous office and desk equipment.
• Assist with construction projects on property, changes to floor plans, and office moves.
• Process employee badge and professional photographs including editing and uploading into internal systems.
• Front desk coverage for lunch breaks, including multi-line phones, greeting guests, visitor check-in/check-out, routing of badge issues to security.
• Event and meeting set-up (large scale meetings over 300 people) to include beverage setup, table reconfiguration, outside vendor coordination, facilitation, attendance capturing, assistance with audio visual equipment.
• Supply management including inventory, stocking in multiple locations, rotation of old product in relation to toner, general office supplies, and kitchen supplies.
• Performs other duties as assigned.
• Complies with all policies and standards.

• High School Diploma/GED Required.
• Office services experience in a corporate facility preferred.
• Valid driver's license Required.

All your information will be kept confidential according to EEO guidelines.