Registrar, Administrative​/Clerical, Education Administration

Campus Student Records Coordinator

Primary

Purpose:

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

• Education/Certification:
  
  High school or GED
• Special Knowledge/
  
  Skills:
  
  Ability to maintain accurate and auditable records Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing Proficient keyboarding and file maintenance skills Basic math skills Strong organizational, communication, and interpersonal skills
• Experience:
  
  Three years clerical experience

Major

Responsibilities and Duties:

• Records, Reports, and Correspondence
• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Process and transmit requests for student information, including student transcripts for colleges and universities
• Assist counselors with enrollment, withdrawals, and transfer for students and process applicable records
• Assist campus administration and counselors with the preparation of reports and student data information
• Other
• Prepare and distribute student identification cards, bus passes, and parking stickers. Maintain confidentiality of information. Serve as a backup to the receptionist and provide support as needed
• Perform other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:
Personal computer, printer, calculator, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, prolonged use of computer.

* Minimum Salary $16.80 hourly
* Salary is commensurate with experience
* Works 212 Day Calendar
* Please note that this role requires in-person attendance and is not eligible for remote work. Sheldon ISD will accept applications for this position through June 27, 2026. After this date, applications will continue to be accepted in the event a suitable candidate is not identified. If no viable candidate is selected from the initial applicant pool, applications submitted after June 27th will be reviewed in five-day intervals until a candidate is recommended for hire.