Registrar and Administrative Assistant

Registrar & Administrative Assistant

The Registrar & Administrative Assistant position is responsible for database management and assisting the school administrative team and business office as needed. A strong commitment to Catholic education is required. Three years of experience as an elementary or middle school registrar or a position associated with the collection and data entry into a student information system is preferred. Superior interpersonal and organizational skills are necessary.

Competencies include a strong sense of urgency and accuracy in carrying-out job responsibilities, ability to identify implied tasks when assisting in daily campus operations, ability to prioritize, multi-task, and organize for results, ability to identify and correct data anomalies within student information system that may identify data errors or incorrect coding, and ability to maintain composure in a busy and demanding environment with multiple priorities and deadlines.

Strong computer skills are also required.

Duties/

Job Description:

Assists with the registration, enrollment, withdrawal, and transfer of students and process applicable records. Verify the accuracy and thorough completion of all student registration packets. Assist the Receptionist at the front desk as needed. Enter all student and family information or changes into the student information system. Communicate daily with campus administrators and special program coordinators to identify and correct, missing, or incorrect information in physical and electronic student data files.

Assists principal and counselors with campus and student scheduling. Processes and manage all aspects of student attendance procedures, records, and notes. Manage the collection and maintenance of student, personnel, and school information. Serve as Safe Haven Coordinator by ensuring all faculty, staff, coaches, and volunteers are current on required training. Maintain updated Pick-Up lists and assist IT department in daily transportation changes.

Direct substitute teachers and paraprofessionals to appropriate classrooms and provides necessary information. Facilitate and monitor all faculty and workroom supply ordering. Place food orders for all faculty meetings, in-service days, etc. Other duties as assigned by school administration.