EHS & Fleet Coordinator

EHS & Fleet Coordinator

Provides administrative and operational support for the Environmental, Health, and Safety (EHS) and Fleet Management programs. Responsible for maintaining records, entering and tracking data, managing compliance documentation, preparing reports, monitoring fleet systems, and supporting incident reporting and investigations. This hybrid position combines office-based, remote, and field responsibilities in support of the company’s EHS and Fleet Management programs.

• Maintain and organize EHS records, files, and compliance documentation.
• Enter and track safety incidents, near misses, injuries, corrective actions, and safety observations.
• Maintain training records and monitor employee training completion.
• Assist with incident investigations by collecting and organizing supporting documentation.
• Prepare monthly safety reports and performance metrics.
• Support safety audits, inspections, and compliance activities.
• Maintain OSHA logs and other required safety records.
• Track corrective actions and follow up on outstanding items.
• Assist with document control and updates to safety policies and procedures.
• Monitor fleet telematics, GPS tracking systems, and vehicle camera systems.
• Generate monthly fleet reports and driver performance scorecards.
• Identify and report high‑risk driving behaviors for management review.
• Review vehicle inspection reports and track completion of required inspections.
• Maintain fleet records including vehicle files, registrations, insurance documentation, and maintenance records.
• Process and maintain vehicle accident, incident, and damage reports.
• Assist with fleet investigations and corrective action tracking.
• Coordinate with fleet vendors and service providers as needed.
• Ensure fleet systems are functioning properly and report system issues.
• Maintain accurate data within company databases and reporting systems.
• Prepare reports, spreadsheets, presentations, and dashboards for management.
• Ensure confidential records are maintained appropriately.
• Support continuous improvement initiatives within the EHS and Fleet departments.
• Perform other duties as assigned.

• High School Diploma or GED required.
• 1‑3 years of administrative, data entry, office support, customer service, safety, fleet, or related experience preferred.
• Experience maintaining records, reports, spreadsheets, and databases preferred.
• Experience using Microsoft Office applications in a professional environment preferred.

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
• Ability to accurately enter, track, analyze, and manage data.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Strong problem‑solving and follow‑up skills.
• Comfortable learning new software, reporting systems, and company platforms.
• Ability to maintain confidentiality and handle sensitive information.
• Intermediate to Advanced Microsoft Excel skills, including spreadsheets, formulas, sorting, filtering, and report generation.
• Experience with data entry, document management, reporting, or administrative support functions.
• Experience using Microsoft Word, Excel, Outlook, SharePoint, or similar business software.
• Familiarity with GPS tracking systems, fleet software, safety management systems, or compliance platforms is a plus.

• This position operates in a hybrid work environment consisting of office, remote, and field‑based activities.
• Regular use of computers, reporting systems, and office equipment is required.
• Occasional visits to company facilities, warehouses, project sites, and other field locations may be required to support EHS and fleet activities.
• Ability to work independently while maintaining communication and collaboration with team members and management.
• Must possess a valid driver’s license and maintain an acceptable driving record.
• Ability to occasionally lift up to 25 pounds.
• Travel may be required up to 20% of the time for safety initiatives, fleet operations, inspections, investigations, training…