Staffing Administrative Assistant

Administrative Assistant

Executive Personnel Services, Inc., is seeking an Administrative Assistant to join our corporate team in Houston, TX.

The ideal candidate will be a hard-working with an energetic personality who is able to undertake a variety of support tasks. This person will be comfortable working with a high degree of attention to detail and will be able to communicate effectively with the executive team and clients.

General Responsibilities:

• Receive and distribute all incoming mail/packages
• Provide exemplary customer service to clients, candidates, and employees
• Answer incoming calls and screen for transfer to proper department/individual
• Monitor and maintain centralized e-mail for new job requisitions
• Act as gatekeeper for incoming calls and receive office visitors
• Provide support to the hiring team to screen candidates, update applicant tracking system, distribute and collect new hire documentation
• Provide assistance to the accounting department for payroll processing
• Monitor inventory of office supplies and submit orders when needed

Requirements:

• Must have completed 2 years of college courses (Required)
• Previous experience in the Staffing/HR Industry (Preferred)
• At minimum 2 years of experience in a Receptionist, Administrative Assistant, or Client Services role
• Ability to receive, review, understand and distribute job requisitions
• Ability to multi-task and work efficiently in a fast-paced environment
• Ability to work effectively independently with limited supervision
• Ability to sit, stand/walk periodically throughout the day; and lift 20-30 pounds
• Strong verbal and written communication skills
• Exceptional customer/guest service skills
• Ability to solve problems in an effective manner
• Exceptional interpersonal skills to deal effectively with all guests and associates
• Professional appearance and demeanor