Executive Assistant

Executive Assistant

We are looking for an organized and proactive Executive Assistant to support daily operations for a busy division in the construction industry based in Houston, Texas. This contract opportunity is ideal for someone who can balance administrative coordination, office management, and executive support in a fast-paced environment. The role requires strong attention to detail, sound judgment, and the ability to keep meetings, communications, and workplace logistics running smoothly.

Responsibilities:

• Oversee day-to-day office operations, including replenishing supplies, coordinating printer upkeep, and maintaining orderly shared spaces such as conference rooms.
• Arrange division meetings and internal events by handling scheduling, logistics, and on-site preparation to ensure a seamless experience.
• Process recurring utility invoices related to model homes and specification properties with accuracy and timeliness.
• Review community and company web content to identify needed updates and support a consistent online presence.
• Maintain and update the division's social media activity in alignment with business needs and brand standards.
• Receive incoming packages and deliveries, document receipt when needed, and route items to the appropriate recipients.
• Administer office mail distribution and organize outgoing correspondence to support efficient communication flow.
• Track and distribute homeowner keys and access fobs while maintaining accurate records.
• Coordinate orders for business cards, name badges, and other administrative materials required by the division.
• Provide broad administrative support to divisional leadership, including handling ad hoc assignments and helping manage scheduling priorities.