Construction Coordinator

Summary

The PMA / Construction Coordinator is responsible for setting up and maintaining opportunities for defined business divisions. Primary responsibilities involve all administrative support Project Management staff and the Preconstruction Manager. Other duties and responsibilities as assigned by the Division Manager for the overall support and organization of the business are required. Strong organizational skills are necessary for this position, with particular attention to accuracy and detailed record-keeping while following established standard operating procedures and guidelines.

Duties and Responsibilities

* Project Management

* Utilize Spectrum to maintain the job list.

* Responsible for creating new project folders, maintaining them, and ensuring the accuracy of all content. Manage this data weekly and ensure compliance.

* Assist PM staff with the buyout of projects.

* Ensure vendors/suppliers have the most current plans.

* Track & follow up of quotes on time.

* Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for recordkeeping.

* Assist in creating and maintaining the Submittal Schedule and log.

* Prepare and distribute the Superintendent project booklet for each new job.

* Hold suppliers accountable to dates.

* Assist PMs in request and receipt of concrete, rebar & accessory submittals.

* Distribute new plans throughout construction & maintain the most up-to-date shop drawings.

* Daily/Weekly communications with Project Management, Field Operations, and the General Superintendent.

* Process, upload & document IFC drawings.

* Maintain Master Pour Log:

* Accurately log all concrete poured.

* Notify all staff of concrete volume inconsistencies. (reported vs actual)

* Track square footage for all concrete placements.

* Enter all sub rates in pour logs & verify accuracy.

* Maintain subcontractor pays, over/under payments & change orders.

* Plans updates in the estimating folder, Plan-Grid, and current print folder

* Preconstruction / Sales & Marketing

* Receive ITBs for all new bids and updates.

* Download documents.

* Build and maintain current bid files for all jobs.

* Send out ITBs to all vendors and ensure receipt & filing of proposals.

* Continually update customer & prospect data and Developer and Competitor content in Unanet.

* Set up new job folders & maintain the paper flow.

* Manage, download, file addenda, and plan changes. Notify the project managers of post-awarded changes.

* Contract Management / MSA

* Process forms & documents & ensure delivery to necessary personnel.

* Communicate with & deliver to Accounting & Contracts Management.

* Oversight and management of Linked In postings for all ongoing projects.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

Required Experience, Education, and Qualifications

* 2 years of administrative duties

* Basic computer skills

* Practical written and verbal communication and organizational skills

* Must have reliable transportation to the workplace(s)/ job location(s).

* Ability to pass drug screening.

* Must be able to work in the United States without corporate sponsorship now and in the future.

Preferred education and experience

* High school diploma

* Bilingual (Spanish/English)

* Organizational skills, including time management, prioritization, and multitasking.

* Creative and results-oriented, with a keen sense of urgency and self-motivation.

Benefits

Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:

* Weekly pay

* PTO (Paid Time Off)

* Medical, dental, and vision coverage

* Supplemental insurance options

* Retirement plans with discretionary employer-matching

* Holiday pay (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)

* Scholarship opportunities for dependents

* Leadership development opportunities

Perks associated with this role

Our goal is to offer an unparalleled career progression that is not precisely pre-determined; rather, it builds on the teammates strengths, interests, and pursuits as the individual gains experience, grows, and develops in their career. You would be hard-pressed to find another ENR Top 6 Commercial Concrete Company that parallels Kent Companies.

Work Environment/Physical Demand

This position works in a typical office environment and requires extended periods of sitting.

Position type, travel, and expected hours of work

This is a full-time office position. Typical hours will range from 45-50 hours per week (7:00 a.m. to 5:00 p.m.) and are subject to change. This role requires working nontypical days and irregular hours based on construction…