Administrative Assistant; Part -time - Pool

We are currently seeking an Administrative Assistant who will advance the institution’s proud tradition of excellence in academics, student life and community service.

You:
You’re an organized and resourceful person who’s looking for a great position where you can really make a difference.

Your mission:
We’ll rely on you to provide administrative support in an office environment at Houston Community College.

Your work:
You’ll have multiple office functions to execute and tasks to complete during your day. Depending upon the specific role you may work with budgets, payroll, answer phones, type correspondence and communicate with other departments to solve issues.

• Use People Soft, Oracle, Word, Excel software.
• Operate office equipment such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondence, records, and other department documents.
• Prepare basic reports such as budget, payroll, and enrollment reports as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Type correspondences, grant applications, and other documents from notes, copies, or rough drafts.
• Answer routine correspondence not requiring supervisor’s attention.
• Communicate with other departments to solve problems.

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

High school diploma or GED equivalent.

Two (2) years secretarial experience required; three (3) years preferred.

• Proficiency in word processing and spreadsheet applications.
• Good written and oral communication skills.
• Good organizational skills.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra

B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator

Office of Equal Opportunity and Title IX