Facilities Coordinator

Facilities Coordinator (Contract)

• Location: Greenway (In-Office Only)
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week)
• Parking: Validated
• Pay Rate: $20–$24/hour (DOE)
• Contract Duration: May 2026 – March 2027
• Conversion Opportunity: Yes, potential for permanent hire
• Reporting To: Facilities Manager
• Interview Process: Two rounds (Teams virtual interview followed by in-person interview)

The Facilities Coordinator performs journey-level facilities and property management responsibilities under general supervision, exercising moderate independence. This role supports approximately 97,000 square feet of leased office space, along with three satellite offices, serving roughly 400 employees.

• Oversee daily facilities operations including shipping/receiving, print shop, mailroom, and building maintenance activities.
• Coordinate with vendors, contractors, employees, HR, and building ownership for repairs, lease improvements, and facility access (badges, after-hours/weekend access).
• Manage office supply inventory and prepare monthly cost reports and project billing documentation.
• Operate and troubleshoot high-volume printers and copiers; schedule maintenance and prioritize print, scanning, digital imaging, and bindery requests.
• Set up conference rooms and manage A/V equipment to support various meeting configurations.
• Ensure accurate processing of outgoing mail and packages through USPS, UPS, and Fed Ex.
• Handle facilities-related purchasing, budget approvals, purchase orders, and expense tracking.
• Maintain strong working relationships with building management to ensure janitorial services, facility improvements, and safety standards are met.
• Serve as primary backup to the Facilities Manager when needed; represent the department in meetings and trainings.
• Keep senior leadership informed of facilities-related matters.
• Log checks in SharePoint and assist with general administrative support.
• Escalate issues appropriately to support organizational objectives.
• Perform other duties as assigned.

• Ability to lift up to 30 lbs
  .
• Strong teamwork skills with a proactive, customer-service-oriented approach.
• Willingness to obtain High-Rise Building Safety Warden and First Aid certifications within three months of hire
  .
• Hands‑on experience with:
  • Print and mail operations
  • Shipping and receiving
  • Conference room setup and A/V support
• Availability to work onsite Monday–Friday
  .

• Bachelor’s degree in a related field or four (4) years of related experience.
• Three (3) years of experience in local government, nonprofit organizations, schools, or similar environments.
• Facilities and safety certifications (or willingness to obtain).
• Bilingual in English and Spanish.

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