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Office Administrator/ Coordinator Clerical Data Entry Admin Assistant

Secretary to Senior Director

Job in Houston, Harris County, Texas, 77022, USA
Listing for: ADULT EDUCATION
Full Time position
Listed on 2026-07-04
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Clerical, Data Entry, Admin Assistant
Job Description & How to Apply Below

Job Title

Perform secretarial duties and auxiliary tasks for the division as required.

Qualifications

Education/Certification:

  • High school diploma or GED certified and post secondary course work

Special Knowledge/

Skills:

  • Ability to type a minimum of 50 words per minute
  • Proficient in the use of the English language
  • Bilingual skills desired
  • Proficient computer skills with knowledge of the following software applications:
  • Microsoft Word
  • Excel
  • Microsoft Outlook
  • TEAMS (Texas Educating Adults Management System)
  • Ability to communicate effectively (verbal and written)
  • Strong organizational and data management skills

Experience:

  • Four years of job related experience
Major Responsibilities and Duties
  • Assist the director in matters pertaining to the functioning of the Adult Education office.
  • Organize and process preparation of hiring of personnel, absence reports, filing systems and requisition of supplies for the division.
  • Monitor support staff and ensure completeness, accuracy and timeliness of assignments.
  • Assist with preparation of grants.
  • Answer and direct telephone calls to appropriate personnel.
  • Greet visitors and assist them with their requests.
  • Prepare purchase orders and payment authorizations for the division.
  • Process in-county and out of town travel reimbursements as assigned.
  • Compose letters and memorandums as directed.
  • Maintain all files, forms and records for the division.
  • Assist with preparation and record keeping of division budgets.
  • Assist with payroll and other division reports.
  • Receive deliveries and keep inventory of supplies and materials.
  • Prepare daily mail outs and dissemination of mail.
  • Assist division administration with preparation of workshop materials.
  • Provide assistance with proofing of division written communications.
  • Prepare flyers and certificates.
  • Maintain confidentiality of information.
  • Perform other duties as assigned.
    • Position Requirements
    10+ Years work experience
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