Billing Clerk

Billing Clerk

The Billing Clerk is responsible for supporting the billing and administrative functions of the organization. This role ensures accurate invoice processing, timely job closure, and consistent communication with internal teams and clients. The ideal candidate is detail-oriented, organized, and comfortable working with billing systems such as SAGE and TRACK.

• Assist with daily billing and administrative tasks to support the accounting and operations teams.
• Create, process, and manage invoices using SAGE in an accurate and timely manner.
• Ensure completed jobs are properly reviewed and closed without delays.
• Maintain frequent communication with site leads, operations directors/managers, and clients to ensure billing accuracy and resolve discrepancies. Input, update, and monitor job information in TRACK systems on a daily basis.
• Maintain organized and up-to-date filing systems (digital and/or physical) for each job.
• Process employee timesheets on a weekly basis, ensuring accuracy and completeness.
• Reconcile dispatch records in Dispatcher daily or weekly (per job requirements) to ensure alignment with billing data.
• Submit invoices to clients via platforms such as COUPA or through email, ensuring compliance with client requirements.
• Support audit requests and provide documentation as needed.

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• Previous experience in billing, accounting, or administrative support is preferred.
• Experience with SAGE, TRACK, Dispatcher, or similar systems is an asset.
• Strong attention to detail and accuracy in data entry and financial processing.
• Excellent organizational and time-management skills.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Office Suite (especially Excel and Outlook).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Attention to detail
• Problem-solving skills
• Communication and collaboration
• Time management
• Accountability and reliability

• Must be able to sit for prolonged periods of time at a desk and work on a computer.
• Must be able to lift up to 15lbs.
• Required to sit, use hands & fingers, handle, feel, reach with hands and arms, push, pull, carry, stand, walk, stoop, kneel, or crouch.

• Dental Insurance
• Vision Insurance
• Health Insurance
• Paid Time Off
• 401(k) W/Matching
• Flexible Spending Account
• Health Savings Account

*** Apave America Inc. is an equal opportunity employer that prohibits discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, and other protected characteristics. ***

We make hiring decisions based solely on qualifications, merit, and business needs. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees.