Office Manager

Job Title:

Office Manager

Contract Type:
Permanent

We are looking for an Office Manager to coordinate the General Services at our Houston office and occasionally support the Head of General Services with strategic projects. Your primary focus will be to create a pleasant work environment for your colleagues, while managing relationships with stakeholders and leading both internal teams and external service providers.

• Directly coordinate internal team members and partner companies providing outsourced services for the Houston office.
• Oversee administrative and technical staff from Houston and possibly from other offices in America.
• Manage and execute procurement activities (Tenders, Requests for Proposals) and contribute to effective procurement practices.
• Develop and manage budgets for the internal team and external service providers, track spending versus budget, and verify accurate processing of vendor invoices.
• Manage relationships and contracts with external service providers, including cleaning, security, and supply vendors.
• Ensure smooth operation of office facilities, including maintenance and supplies.
• Coordinate office procedures to enhance efficiency and productivity.
• Coordinate and ensure compliance with workplace ergonomics and safety standards; oversee office security and safety protocols.
• Manage desk move/change requests and allocate desks for visitors from overseas offices.
• Develop and implement office policies and procedures to improve operational effectiveness.
• Act as a point of contact for internal and external stakeholders, addressing their needs and maintaining relationships.
• Manage local and international real estate and workplace projects: lease renewals, office fit‑outs, and relocations.
• Provide backup support for the Global Head of General Services on various initiatives.
• Coordinate and oversee office‑related projects aimed at improving operational efficiency and the work environment.
• Support cross‑functional projects and initiatives as needed.
• Implement and manage new office processes and systems.
• Manage project timelines, deliverables, and stakeholder communication.
• Oversee the Houston Office Administrator team and potentially remote GS team members from other offices in America.

• Education:
  
  Bachelor’s degree in Business Administration, Management, or related field.
• Experience:
  
  Minimum 5 years in Facility Management or Real Estate Project Management; track record in overseeing large‑scale office operations.
• Travel:
  Willingness to travel occasionally, approximately 2–3 trips per year, each lasting 2–3 days.
• Skills:
  
  Strong organizational and time management skills; excellent verbal and written communication in French and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Multitasking, agility, resilience, team management.
• Ability to handle sensitive information with confidentiality.
• Strong problem‑solving skills and extreme attention to detail.
• Can‑do attitude, self‑motivated and goal oriented.
• Ability to work independently, suggest initiatives, and implement solutions.
• Team player; able to build relationships across the group.
• Demonstrated experience in office and project management; understanding of office administration responsibilities, systems, and procedures.

• Competitive compensation (details provided upon request).
• Opportunities for professional development and career growth.
• Positive work culture focused on collaboration and innovation.

We encourage applications from all qualified individuals irrespective of race, colour, religion, gender, national origin, disability, or veteran status.