Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for overseeing the everyday operations of the corporate office front desk. As the Administrative Assistant, you will play a vital role in the company's customer service and office procedures. As an Administrative Assistant, you will help with all corporate office administrative duties, including answering phones, scheduling, administrative daily tasks, mail, on‑site visitors and customer service.

• Retrieves messages from voice mail and forwards them to appropriate personnel.
• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel is unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Welcomes on‑site visitors, determines the business's nature, and announces visitors to appropriate personnel.
• Receiving, sorting, and shipping mail, accepting UPS, Fed Ex, and issuing packages.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Complete word processing, graphical, spreadsheet, and database assignments as requested.
• Compile, format, edit, and revise reports and presentations.
• Communicate and handle incoming and outgoing electronic communications.
• Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
• Organize and maintain file systems.
• Other clerical duties as assigned.
• Travel requirement:
  This job does not require travel.

• High School Diploma or Equivalent
• Ability to understand and perform all on‑site software functions; basic computer skills required

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice. This is a safety‐sensitive position and may be subject to additional compliance requirements.