Executive Assistant

Our client is seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to multiple attorneys and legal professionals. This role is ideal for someone who thrives in a fast-paced professional environment, excels at managing competing priorities, and has exceptional document formatting and word processing skills.

• Manage complex calendars and scheduling for multiple attorneys and legal staff.
• Coordinate meetings, conference calls, and client appointments.
• Serve as a primary point of contact for attorneys, clients, and internal teams.
• Manage incoming phone lines and correspondence professionally.
• Enter attorney billable time accurately into the firm's timekeeping system.
• Prepare expense reports and reimbursement documentation.
• Coordinate business travel, itineraries, and reservations.
• Maintain confidential files, records, and legal documentation.
• Create PowerPoint presentations and other executive materials as requested.
• Arrange courier services, overnight deliveries, and office logistics.
• Prepare, revise, edit, proofread, and format legal and business documents.
• Perform high-volume word processing with exceptional attention to detail.
• Coordinate document production, mailings, and electronic file management.
• Ensure all work is completed accurately and within established deadlines.
• Provide reception coverage as needed.
• Welcome clients and visitors while maintaining a polished, professional environment.
• Coordinate conference room scheduling and meeting setup.
• Receive deliveries and assist with general office operations.

• 5+ years of Executive Assistant experience supporting senior executives or attorneys
• Exceptional word processing and document formatting experience is required
• Prior experience in a legal or professional services environment is highly preferred
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent written and verbal communication skills
• Highly organized with the ability to prioritize multiple deadlines in a fast-paced environment
• Strong attention to detail and commitment to accuracy
• Demonstrated professionalism, discretion, and ability to handle confidential information
• Stable work history with strong tenure in previous positions is required
• Self-directed, dependable, and a collaborative team player