Assistant, Executive

Job Summary

Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems with little or no supervision. Maintain a high level of office decorum and be thoroughly familiar with established protocol.

• Establish priorities for supervisor’s assignments.
• Ensure that the office runs smoothly in the absence of supervisor.
• Handle highly confidential information, both written and verbal.
• Keep travel and expense records for supervisor.
• Type correspondence and other documents from notes, copies, and rough drafts.
• Answer and screen telephone calls, handling multiple lines and relaying messages.
• Compose and follow up on supervisor’s correspondence and other paperwork.
• Handle multiple budgets; place purchase orders and track them through to delivery.
• Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
• Schedule and confirm appointments for supervisor.
• Compile data on enrollment.
• Coordinate arrangements for meetings, conferences, and travel.
• Prepare payroll.
• Perform other duties, tasks and assignments as required.

• 4 years directly related work experience may be considered in lieu of required degree.
• 5 years progressive secretarial experience required.

• Valid Texas Driver License.

• MS Office Programs.
• Information Management Systems.
• Organizational & communication skills.
• Serving customers.
• Delivering high quality work.
• Communicating effectively.
• Using creative problem solving.

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215.

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Office of Equal Opportunity and Title IX. HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity. Individuals with disabilities, who require special accommodations to interview, should contact .