Executive Assistant

Location:

Texas 1, PCCA, 9901 S. Wilcrest Dr., Houston, TX 77099, USA

This position will provide support to the company’s CEO and maintain continuous communication with high levels of senior management, coordinating meetings and work across PCCA and its various affiliate companies.

• Provide administrative support to the CEO
• Handle incoming calls and respond to inquiries, when necessary
• Manage, schedule, and maintain a frequently changing Outlook calendar
• Coordinate all aspects of CEO appointments, meetings, receptions, conference calls, travel, and assist with follow‑up
• Prepare and review materials and correspondence for meetings, if necessary
• Know deadlines and anticipate the resources (materials and individuals) needed
• Represent the CEO and the company when corresponding with the public, vendors, and internal departments
• Research and compile information from a variety of sources for the preparation of period‑end and other management reports, when necessary
• Analyze situations accurately and adopt an effective course of action under tight time deadlines
• Welcome guests and customers by greeting them, in person or on the telephone; answer or direct inquiries
• Understand the impact of schedule changes and take action to adjust
• Defuse potentially stressful situations with diplomacy and calm
• Assist with the creation or modification of presentations, spreadsheets, and other documents, e.g., Word documents
• Coordinate frequent travel arrangements; both international and domestic
• Prepare, reconcile, and track expense reports through the system, when necessary
• Organize and secure highly confidential company and employee information
• Coordinate small to large meetings and events with internal and external invitees
• Data mining and report preparation
• Attend meetings, taking note of follow‑up items for the CEO; prepare meeting minutes as required
• Serve as back‑up support for other managers or administrative staff, as required
• Special projects, as required

• High school diploma or equivalent
• Three years of administrative experience supporting executive‑level managers
• Recent experience working with a variety of office equipment, e.g., fax machines, scanners, printers
• Detail‑ and process‑oriented
• Ability to work in a collaborative team environment
• Excellent customer service skills
• Excellent verbal and written communication skills
• Excellent organizational and project management skills
• Excellent multi‑tasking, relationship management, and problem‑solving skills
• Advanced skills in Microsoft Word, PowerPoint, and Outlook
• Intermediate level computer skills in Excel and Share Point

PCCA helps pharmacists and prescribers create personalized medicine that makes a difference in patients’ lives. As a complete resource for independent compounding pharmacists, PCCA provides high‑quality products, education and support to more than 3,000 pharmacy members throughout the United States, Canada, Australia and other countries around the world. Incorporated in 1981 by a network of pharmacists, PCCA has supported pharmacy compounding for more than 40 years.

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Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.