Administrative Assistant Houston, TX

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations. This long-term contract position blends administrative coordination, front-desk support, and office management responsibilities in a fast-paced, highly organized environment. The role will work closely with leadership and staff to keep the workplace organized, responsive, and fully equipped for day-to-day business needs.

Responsibilities:

• Support site leadership with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.
• Oversee office supply and equipment levels, placing orders and tracking items to maintain smooth operations.
• Coordinate employee onboarding and offboarding activities, including paperwork, workspace readiness, badge access, and device handling.
• Maintain organized records, spreadsheets, and technology asset logs with accurate and timely updates.
• Keep shared office areas presentable and stocked, including the breakroom, kitchen appliances, and common-use equipment.
• Manage incoming and outgoing mail, packages, and courier items to ensure prompt distribution and processing.
• Assist with meeting logistics by preparing materials, organizing invitations, and arranging conference room setup.
• Update internal office displays and communications boards with company news, events, and employee announcements.
• Partner with building management and vendors to address facility needs, repairs, and general workplace maintenance.
• Provide reception coverage, assist visitors and employees, and complete occasional local errands related to office operations.