Office Manager

Position Summary

Tic Solutions is currently recruiting for an Office Manager for a full-time position at our Houston, TX (Galleria) location.

• Office Operations & Facilities
  • Open/close the office daily
  • Coordinate office layout, seating assignments, and workspace moves, with approval
  • Manage office maintenance: HVAC, plumbing, electrical, janitorial, pest control
  • Serve as primary contact for landlord/building management
  • Solicit, track and resolve facilities issues (tickets, repairs, follow‑ups)
  • Oversee office security systems (badges, access control, cameras if applicable)
  • Maintain conference rooms, common areas, kitchen, and storage spaces for tidiness and cleanliness
  • Empty/fill dishwasher on a daily basis
• Vendor/Contract Management
  • Source, onboard, and manage vendors (cleaning, catering, office supplies, etc.)
  • Negotiate contracts and pricing where appropriate
  • Track renewals, service levels, and vendor performance
  • Approve invoices and coordinate with finance for payment
  • Ensure vendors meet compliance, insurance, and safety requirements
  • Track and manage office‑related expenses and identify cost‑saving opportunities
• Office Supplies and Inventory
  • Order and restock office supplies, including printer paper, kitchen items, and equipment
  • Manage inventory levels and storage organization
  • Track usage trends to control costs and avoid shortages
  • Report spend to CFO on a monthly basis
  • Maintain equipment (printers, copiers, coffee machines, etc.)
• Office Culture
  • Be the "face" of TIC Solutions, greet everyone with a smile and a hello
  • Maintain a welcoming, organized, and professional environment
  • Plan and coordinate office events (team lunches, celebrations, holidays, post flyers)
  • Manage onboarding logistics for new team members (desk setup, supplies, welcome materials)
  • Support employee engagement initiatives and in‑office experience (including decorating for holidays)
  • Handle day‑to‑day employee requests related to the office
• Admin Support
  • Manage incoming/outgoing mail, packages, and deliveries daily
  • Plan and set‑up for meetings where snacks, drinks, and meals are required, obtaining approvals if additional spend is required
  • Ensure meeting rooms are equipped and functioning (AV, Zoom setups), elevate to IT if necessary
  • Assist with travel arrangements for GC or CHRO, as needed
• Special Projects
  • Event planning beyond office‑level (large company events, conferences), infrequent but likely

• Minimum 2 to 4 years of management experience
• Associate degree or higher in Business or related field; desired but not required
• Proficient with MS Office:
  Word, Excel, Power Point
• Ability to meet stringent deadlines
• Self‑starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Ability to self‑direct to accomplish the work of the office
• Strong interpersonal, communication, and team‑oriented skills
• Ability to work in a fast‑paced office environment
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast‑paced office environment

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions:

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time