Executive Assistant Houston, TX

Executive Assistant – Sysco (Houston, TX)
Job Summary

At Sysco, we offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We are looking for talented, hard‑working individuals to join our team. Come grow with us and let us show you why good things do come from Sysco.

• Provides administrative support to the Executive Officer, including detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
• Act as the point of contact between the Executive Officer and internal/external clients.
• Coordinates meetings and special events, including attendee management, materials preparation, and room set‑up and issue resolution. Requires strong project management skills.
• Manages the flow of information to the executive officer: receive and screen phone calls, open and sort mail, and summarize reports and memos that are received.
• Prepares and formats information for internal and external distribution. Includes writing emails, letters and memos, compiling data for reports, creating presentations, writing reports, editing, proofreading, and other information preparation duties.
• Develops and maintains databases for various projects.
• Creates spreadsheets using MS Excel (advanced skills required).
• Positively embraces other initiatives as they occur.

• Education
  • High School diploma required.
  • Bachelor's degree preferred.
• Experience
  • Minimum of 5 years of professional administrative experience required or equivalent combination of professional work experience.
  • 2+ years of experience supporting Senior Vice Presidents and/or Executive Vice Presidents preferred.
• Certificates, Licenses, and Registrations
  • Certified Professional Secretary (CPS) certification preferred, but not required.
• Professional Skills
  • Intermediate to advanced working knowledge of Windows‑based software, including Word, Excel, PowerPoint, Outlook, and internet skills.
  • Advanced skills in PowerPoint are necessary.
  • Professional presence.
  • Keen sense of urgency.
  • Ability to prioritise workload to meet day‑to‑day needs.
  • Able to juggle competing priorities.
  • Exceptional written and verbal communication skills and be able to effectively communicate with others.
  • Excellent telephone etiquette.
  • Strong planning and organising skills, impeccable follow‑up and exceptional attention to detail.
  • Can work flexible hours as required.
  • Capable of handling sensitive information.
  • Create tables, formatting, formulas, clip‑art/graphics, presentations, etc.
  • Excellent word‑processing skills (50–60 wpm) and business writing ability, plus accurate and precise proofreading skills.
  • Ability to read and comprehend instructions, correspondence, and memos.
  • Able to write correspondence.
  • Effectively presents information in one‑on‑one and small group situations to customers, clients and other employees of the organization.
  • Must have strong communication skills, both verbal and written.
  • Can add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals.
  • Capable of computing rate, ratio and percent.
  • Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
  • Deal with problems involving several discrete variables in standardised situations.
  • Solid organisation, analytical and follow‑up skills.
  • Must be able to work on multiple projects concurrently and capable of working with minimal to no supervision.

Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The associate is frequently required to sit and reach with hands and arms. The associate must occasionally lift and/or move up to 20 pounds.

This position's job functions will be carried out in a professional office environment. The noise level in the work environment is usually moderate. Local candidates only and must be able to work in the US without work visa sponsorship.

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affluent Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.