Land Coordinator

JOB PURPOSE:

This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of the Division’s Land functions.

Duties and Responsibilities Provides administrative support to the Division Acquisition and Development Team as directed

Supports Land Acquisition Manager in preparing Land Committee submissions

Supports Land Development Manager in various tasks related to Land Development May provide other departments with administrative supports as required

Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by management

Reconciles department invoices for approval and processing

Responsible for all department mail, expense reports, administrative tasking, statistical reports, special assignments etc…May coordinate and prepare documents such as contract, and memoranda for review, approval, and use by Division management.

Prepare and maintain project files.

Assist Land Development Management team with all financial assurances (bonds and letters of credit, etc.)Attend Land Development meetings as needed,Progress schedules, Weekly meeting notes

Maintain State and Local permit applications and Storm Water Management Plans.

Assist in creation and management of HOA and Condo Associations, Process Homeowner Association (HOA) invoices (month/quarterly dues, subsidy requests, etc.) and ensure timely payment.

Understand HOA financials and provide feedback to the Land Department regarding any budget changes and/or deficit funding requirements as needed.

Schedule transition walks for all tracts that will be owned and maintained by the HOA.Organize and schedule all HOA activities with the HOA manager and division personnel

May need to be an active HOA board member and attend all HOA meetings

Attend on site project meetings and deliver permits and paperwork to County Agencies as needed

Other duties as apparent or assigned

QUALIFICATIONS:

Knowledge and Skills Working knowledge and experience in Home Building or Real Estate is preferred

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple tasks.

Must have high level of interpersonal skills to handle sensitive and confidential situations working with outside vendors and internal staff.

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel,PowerPoint).Working knowledge of general office equipment

Office level computer skills required – including MS Word, Excel, Outlook, etc.

Detail oriented and organized.

Problem solving and research skills.

Time Management skills a must with a willingness to learn new tasks

Valid driver’s license

Education and Work Experience Bachelor’s degree preferred1-3 years experience of administrative office/management support preferred.

Previous homebuilding experience is preferred, but not required.
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