Operations & Development Coordinator

Spindletop Community Impact Partners is seeking a highly organized, detail‑oriented, and proactive Operations & Development Coordinator to support the organization’s day‑to‑day operations, event logistics, volunteer engagement activities, and administrative functions.

Working closely with the Executive Director, this position plays an integral role in ensuring the smooth execution of Spindletop programs, events, and organizational processes. Responsibilities include coordinating event logistics, volunteer activities, invoicing, administrative tracking, donor database support, executive and administrative assistance, and general operational coordination.

• Coordinate logistical planning and execution of Spindletop events, meetings, volunteer service projects, and organizational activities.
• Assist with event timelines, vendor coordination, registration management, invoicing, and administrative event follow‑up.
• Provide executive and administrative support to the Executive Director, including scheduling, meeting preparation, tracking action items, and organizational coordination.
• Support volunteer engagement efforts and events through communication, scheduling, project coordination, and relationship management.
• Maintain accurate donor, volunteer, sponsorship, and event records within Spindletop’s database.
• Assist with data entry, gift tracking, acknowledgement processes, and database accuracy.
• Coordinate administrative processes and maintain organized digital records.
• Prepare agendas, meeting materials, reports, correspondence, and other organizational documents.
• Help monitor timelines, deliverables, and workflows to maintain overall office efficiency.
• Communicate professionally with donors, volunteers, Board members, vendors, non‑profit partners, and corporate representatives.
• Assist with maintaining calendars for Spindletop events, meetings, and volunteer activities.
• Provide hands‑on operational and logistical support during Spindletop events and volunteer activities.
• Identify opportunities for improvements and provide thoughtful recommendations when appropriate.
• Support a collaborative, team‑oriented environment while exercising initiative and independent judgment.
• Perform other job‑related duties as assigned.

• 3+ years of professional, related work experience.
• Bachelor’s degree in a related field preferred.
• Exceptional attention to detail and organizational skills.
• Strong ability to prioritize, manage multiple responsibilities, and consistently meet deadlines.
• Self‑starter with the ability to work independently, take initiative, and proactively problem‑solve.
• Ability to follow established procedures while maintaining flexibility in a fast‑paced environment.
• Strong written and verbal communication skills with a high level of professionalism and discretion.
• Experience coordinating events, meetings, volunteer activities, and/or administrative operations.
• Ability to maintain accuracy across databases, records, invoices, and organizational systems.
• Professional demeanor with the ability to interact confidently with corporate executives, volunteers, donors, and community partners.

• Experience with donor database systems, ideally Donor Perfect.
• Experience with invoicing and financial tracking, including Quick Books Online.
• Familiarity with project management software, such as Monday.
• Experience supporting non‑profit fundraising events and volunteer engagement initiatives.
• Ability to anticipate needs and follow through with minimal supervision.
• Interest in and knowledge of Houston’s energy industry is a plus.

Health, vision, and dental insurance for you and your dependents available from day one.

Global adventure, broad exposure, and limitless learning opportunities.

Spindletop Community Impact Partners is an Equal Opportunity Employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, genetic information, veteran or military status, disability, creed, ancestry, pregnancy, marital status, or any other characteristic protected by law.