Executive Assistant

Department

Office of the Provost

Commensurate with experience and education

The Executive Assistant to the Senior Vice President for Academic Affairs and Provost is responsible for providing complex professional and administrative support to the executive by managing office staff and acting as a liaison with reporting departments, institutions, or other contacts. Work includes coordinating communications, activities, and high‑level operations. Participates in the planning and implementation of initiatives for a large division.

• Serves as the primary administrative liaison for the Vice President or Sr. Vice President, coordinating communications and collaborating with internal and external stakeholders.
• May prepare notices or agendas for meetings and hearings for the Senior Vice President. Coordinates calendars, meetings, and other activities with internal and external professionals and community relationships on behalf of the Vice President or Sr. Vice President.
• Performs data analysis, prepares spreadsheets, runs People Soft financial reports, and reviews management methods in order to improve workflow, simplify procedures, and implement cost reduction.
• Secures the orderly processing of documents, orders, and other forms according to standard approved procedures while maintaining confidential records and executive files.
• Oversees administrative office staff, delegates assignments, and supervises all work, assuring the highest quality standards.
• Participates in the coordination of a wide variety of special projects and/or assignments and performs other related duties as assigned.

• Knowledge of office-related business practices and procedures, university policies, and organizational structure.
• Ability to exercise discretion, confidentiality, and judgment when dealing with sensitive issues.
• Knowledge of Microsoft Suite (Word, Excel, etc.) as well as virtual platforms such as Teams.
• Ability to handle high‑level administrative issues.
• Proficient interpersonal and communication skills in interacting with a broad range of internal and external constituents.
• Ability to exercise discretion and independent judgment and act upon decisions within the scope of delegated authority.
• Ability to build collaborative relationships and provide exceptional customer service.
• Analytical skills to ascertain problems, identify solutions, and handle interruptions.

All positions at the University of Houston System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.