Executive Administrative Assistant

## Executive Administrative Assistant Apply locations:
Houston, Texastime type:
Full time posted on:
Posted 2 Days Agotime left to apply:
End Date:
July 20, 2026 (11 days left to apply) job requisition :
JR-7510

At South Bow, we do one thing, and we do it well: safely moving oil between some of the world’s most critical markets. We’re building our high-performing team with versatile thinkers who thrive on solving big challenges together. If you’re ready for a position where your skills are highly valued and your work is incredibly important, we want to meet you.

Bring your talents to a new streamlined energy company, dedicated to operational, commercial and safety excellence as we pursue our critical purpose of delivering the energy people need.
** The Opportunity
** We are seeking an experienced Executive Administrative Assistant to provide high-level support to the General Counsel and the Vice President (VP) of Safety and Operations. This role involves managing complex and confidential administrative tasks that require a high level of professionalism, urgency, and meticulous attention to detail. The ideal candidate will engage regularly with internal teams, external partners, agencies, and service providers, and must bring a collaborative mindset to every interaction.

Success in this position requires adaptability, excellent organizational skills, and the ability to thrive in a fast-paced environment with shifting priorities and tight deadlines.
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* What You Will Do:

**** Executive Support
*** Providing comprehensive administrative support to the General Counsel and VP of Safety and Operations, including:
* Managing highly dynamic calendars of appointments and meetings
* Preparing and submitting expense reports
* Drafting and handling confidential correspondence
* Coordinating complex travel arrangements, itineraries, and meeting materials
* Acting as the primary point of contact for internal teams, external stakeholders, agencies, and service providers on matters related to the General Counsel and VP, often involving sensitive or high-priority issues
* Plan and coordinate executive-level meetings and external engagement activities
** Administrative Support
*** Draft professional communications including emails, memos, letters, and presentations with a high level of professionalism
* Review and assess incoming memos, submissions, and reports to determine relevance and coordinate appropriate distribution
* Manage departmental processes such as office planning and departmental moves
* Handle confidential information with discretion, escalating critical issues to the appropriate executive when necessary
* Utilize Microsoft Dynamics 365 (D365) to efficiently manage purchase requisitions and process invoices
* Track and follow up on outstanding action items, invitations, correspondence, and documents requiring signature
* Coordinate schedules, manage meeting setups, and ensure the smooth flow of daily operations across assigned departments
* Assist in the execution of all administrative functions within the office
* Communications and Event Coordination
* Foster strong working relationships and collaborate effectively with leadership and administrative staff across Canada and the United States.
* Lead the coordination and execution of events, ensuring seamless planning and delivery
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* Minimum Qualifications:

*** Relevant administrative experience, preferably supporting senior executives in high-paced, dynamic environments
* Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, and Word
* Comfort using emerging AI tools to improve efficiency and drive results
* Excellent written and verbal communication skills, capable of handling complex correspondence across multiple levels
* Demonstrated ability to manage confidential information with discretion and professionalism
* Strong organizational and time management skills, with a proven track record of meeting tight deadlines
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* Preferred Qualifications:

*** Exceptional judgment and interpersonal skills when engaging with internal and external stakeholders
* Detail-oriented and accurate, with a resourceful approach to problem-solving and meeting departmental needs
*…