Sr. Administrative Assistant

About Invesco

Invesco is a leading independent global investment firm dedicated to rethinking possibilities for our clients by delivering the combined power of distinctive investment management capabilities. We provide a wide range of investment strategies and vehicles around the world.

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

The Global Compliance team plays a critical role in safeguarding the integrity of Invesco’s operations worldwide. With a large presence in Houston, the department ensures adherence to regulatory requirements, internal policies, and industry best practices. The team values attention to detail, adaptability, discretion, collaboration, innovation, and a shared commitment to maintaining the highest standards of compliance.

The Senior Administrative Coordinator provides comprehensive senior‑level administrative, operational and coordination support to the Global Head of Core Compliance and Compliance Leaders (Houston based). The role acts as a central point of organization, continuity and follow‑through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives.

• Provide direct senior‑level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders, and other stakeholders.
• Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.
• Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.
• Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow‑up to completion.
• Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.
• Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.
• Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.
• Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.
• Maintain electronic and paper files, documentation hubs, shared resources and Teams‑based channels to improve accessibility, organization and knowledge sharing.
• Design, maintain and support onboarding processes for new team members, including checklists, access coordination, introductions, resources and integration tools tailored to team needs.
• Support vendor and financial administration, including new vendor set‑up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.
• Assist with annual planning cycles, SOW renewals, year‑end leadership meetings, large‑scale deliverables and other recurring business processes.
• Organize team engagement, recognition and culture‑building activities, including milestone celebrations, team events and related communications.
• Conduct general research, compile information and prepare presentations, reports and other materials for senior leaders, internal clients and business partners.
• Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.
• Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.

• 7+ years of…