Sr. Administrative Assistant - Operations

Talent Area:
Administrative Support

Full/Part Time:
Full time

Location:

Houston, TX, US

Department: MSO-Operations

Shift: 8am - 5pm / Monday - Friday

Job

We’re searching for a Senior Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader who reports directly to an In Chief and has system responsibility.

Think you’ve got what it takes?

• Composes correspondence, memos, and reports, according to guidelines and in a timely manner
• Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
• Assemble documents and presentations as needed, for external meetings
• Manages the leader’s calendar
• Telephone various internal and external personnel to arrange meetings
• Coordinate with other administrative staff to reserve conference rooms as needed
• Answer the telephone in a courteous manner, identifying department and offering assistance
• Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
• Retrieve messages immediately and take appropriate action upon return-to-work area.
• Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
• Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
• Handle incoming/outgoing mail
• Arrange travel
• Participate in reception relief

• Required H.S. Diploma or equivalent
• Required 5 Years Secretarial Experience
• Preferred Medical and College Background

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children’s without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.